Administrative Assistant - Architecture & Design

Job Opportunity at Glidewell Dental

Position at Glidewell Dental Essential Functions :

• Provides administrative and operational support to the Architecture & Design (A&D) team; including preparing and editing correspondence, drafting internal communications, and fielding or routing requests.
• Coordinates, maintains, and updates project schedules; tracking progress and documenting key milestones in collaboration with architects, designers, and management.
• Assists with updating and managing Smartsheet trackers for schedules, issued CD sets, project data, vendor information, and other department tools.
• Supports the documentation, updates, and maintenance of A&D standard operating procedures (SOPs), templates, and internal workflows under direction of management.
• Organizes, maintains, and updates A&D team's portfolio, project folders, shared drives, and databases to ensure accuracy, consistency, and accessibility across the organization.
• Maintains and updates the design material library, coordinates with product representatives for new samples, product updates, and pricing.
• Manages document control processes for A&D project materials and digital assets, including tracking and organizing construction document (CD) sets, revisions, and addenda.
• Plots and distributes construction document sets to consultants, contractors, and other trades.
• Supports the management of company vinyl requests, coordinating with stakeholders and management and ensures timely execution.
• Assists in developing and refining internal checklists, templates, workflows, and best practices to improve consistency and efficiency in project execution.
• Coordinates internal and external meetings, site walks, project reviews, rep-led Lunch & Learns, CEU courses, and other team events; prepares meeting materials, records minutes, tracks, and follows up on action items and deliverables accordingly.
• Tracks, orders, and replenishes supplies for the A&D team to support consistent and efficient day-to-day operations.
• Tracks and updates vendor contact and pricing information in shared tracking tools.
• Prepares the onboarding of new staff by ensuring proper setups of workstations, hardware, access, and basic orientation materials.
• Supports management in the communicating changes and updates to policies and processes to designated teams.
• Performs other related administrative and project-support tasks as assigned by management.

Education and Experience :

Pay Range $19.29-25.00 / hr.

Glidewell Laboratories is the industry leader in dental technology due to our agility, speed, and cutting edge technology. We work in a fast-paced and highly sought-after employee-friendly work environment. Behind all of this success is an amazing group of people who are passionate about bringing innovation to the marketplace, while providing quality and affordability to better the lives of people all over the world. If you share in our passion for teamwork and a vision for excellence, let's talk about a rewarding career at Glidewell!

In addition are the following generous employee benefits : Medical, Dental, Vision, 401K with company match, company-paid life insurance, additional onsite dental services, vacation, holiday, and sick time, employee gym (with fitness classes and meditation room), employee medical / wellness center (with massage therapy and acupuncture), two company subsidized cafes, Internet cafes, employee lounges with big screen TVs, game tables, fun company sponsored events, a diverse work environment with over forty nationalities represented, and much more!

Glidewell Laboratories is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. We are committed to the principle of equal employment opportunity for all employees and to provide employees with a work environment free of discrimination and harassment on the basis of race, color, religion, national origin, sex, age, physical or mental disability, veteran status, sexual orientation, gender identity, genetic information, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at recruitment@glidewelldental.com. Please indicate the specifics of the assistance needed.

Note to Current employees : Please apply through Employee Transfer Application to complete the transfer request form.