Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the accurate and timely processing of company invoices. This role ensures invoices and purchase orders are properly reviewed, approved, and classified appropriately, and that payments are made in accordance with company policies and vendor terms. The position requires strong organizational skills, attention to detail, and the ability to work collaboratively across departments in a fast-paced environment.

Essential Duties and Responsibilities : The following are general responsibilities associated with the position as directed :

Core Accounts Payable Responsibilities

• Process vendor invoices, ensuring proper approvals, coding, and supporting documentation.
• Verify vendor information, including federal ID numbers, and resolve invoice or purchase order discrepancies.
• Facilitate payments to vendors, applying discounts when available and issuing stop-payment or amendments as needed.
• Reconcile vendor statements and resolve outstanding balances in a timely manner.
• Process employee expense reports and ensure compliance with company policy.
• Prepare and calculate sales / use tax reports based on paid invoices.

Support & Compliance Responsibilities

Requirements

Education and Experience : The minimum level of education and experience required to perform the job at a satisfactory level.

Knowledge, Skills, and Abilities : The minimum level of knowledge, skills, and abilities to perform the job at a satisfactory level.

Safety : Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

Decision Making : Common decisions made in the job and the level of review or autonomy needed to finalize such decisions.

Physical Requirements : Activities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

NOTE : The above statements are intended to describe the general nature and level of work being performed by people assigned to this job and are not intended to be an exhaustive list of all responsibilities, duties, and skills required. This job description does not constitute a contract of employment and the Company may exercise its employment-at-will rights at any time.