Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator (AC) coordinates the administrative processes to ensure a smooth flow of operations related to recruitment and hiring within the Department of Anesthesiology and Perioperative Medicine (APOM). The AC is responsible for coordinating faculty interviews, and the onboarding and off-boarding processes for all employees and contract providers. Additionally, the AC provides cross-coverage and back-up support for the recruitment function in the department.

Function / Duties of Position

Faculty Interview Coordination

• Schedules candidate interviews and coordinates travel arrangements for faculty applicants.
• Coordinates faculty applicant dinners and reservations.
• Prepares interview itineraries and serves as a host for the day-of interview and escorts applicants to meetings.
• Prepares interview feedback surveys using Qualtrics and distributes reports to hiring decision-makers.
• Tracks faculty applicants in SmartSheet.
• Manages applications and reference checks in iCIMS.

Employee Onboarding & Off-boarding Process Coordination

Non-Employee Onboarding & Off-boarding Coordination

Background check and drug screen clearance

Other

Cross-Coverage and backup support

Update trackers in SmartSheet (credentialing, recruitment, leaves, termination, locums, etc.)

Other

General

Required Qualifications

Preferred Qualifications

Additional Details

This is a hybrid position. The onsite work location is in an open-office environment, which requires the ability to work with interruptions and noise. Requires some schedule flexibility within the hours of 6 : 30am - 5 : 00pm around interview and new hire appointments. Must be able to travel to all APOM worksite locations, including using the Tram.

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.