Administrative Assistant III (A / P and A / R)

Below mentioned is the job description for your reference :

Job Title : Administrative Assistant III (A / R, A / P and / or GL)

Location : Stevenson, AL 35772

Duration : 06+ months

Shift Time : Shift Hours : 7A-3 : 30P (30 min lunch)

Description : Interviews Required

Must be fully Cleared prior to start

Top Requirements

1. Accounting experience in A / R, A / P and / or GL and basic understanding of accounting principles.

2. Must have ability to perform intermediate arithmetic dealing with decimals, fractions, ratios, etc.

3. Must have intermediate computer skills experience with Microsoft excel

GENERAL PURPOSE :

The Administrative Assistant is responsible for providing accounts receivable, accounts payable and general administrative support.

This position requires basic accounting and clerical experience and performs various administrative and receptionist duties as needed.

The position also serves as the backup for the wood procurement operations as needed.

ESSENTIAL JOB FUNCTIONS :

Perform basic accounting tasks including accounts receivable, accounts payable and / or general ledger duties.

Performs all A / P processing, research and investigation including vendor set ups as required, initiation and processing of vendor PO's, receiving and entering invoices into the financial system and maintaining all purchasing card transactions

Answer and screen phone calls.

Cross functional office role. Will assist with daily wood procurement operations or Office Manager duties as needed.

Assist Team by producing weekly shipment list for all inbound and outbound loads.

Data entry into multiple operating systems for safety, financial, environmental, and other components of the business.

Tracks, records, pays all vendor payments through Concur and JDE.

Places orders through vendors for office and operations.

Participation in all Safety Engagement activities

Sends all Monthly Reporting to Suppliers

Ensures all Vendor COI and Indemnity forms are Valid.

Assists in the month end closing process.

Active participant in the Health and Safety programs of Smurfit Westrock

Performs other job duties as needed.

QUALIFICATIONS :

Must have a high school diploma or G.E.D.

Accounting experience in A / R, A / P and / or GL and basic understanding of accounting principles.

Must have ability to perform intermediate arithmetic dealing with decimals, fractions, ratios, etc.

Must have basic computer skills (email, word processing, etc.).

Must be able to operate basic office equipment (fax machine, copy machine, etc.).

Able to respond quickly to changing demands and processes.

Maintain high productivity / activity level, complete and submit timely and accurate information independently.

Strong interpersonal skills; excellent written and verbal communication capabilities.

Excellent organizational and follow-up skills.

Must pass background check and pre-employment drug screening.

Must be willing to work overtime as needed.

Must be able to maintain good attendance.

Must be able to perform all essential job functions with or without reasonable accommodation.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Employees are required to : stand, talk, see, be mobile and hear.