Administrative Assistant

Department

VP Admin and Finance- Office

Position Description : Summary

This position exists to support the daily operations of the Chief Operating Officer and Facilities Operations at MSU Denver. The Administrative Assistant plays a crucial role in managing schedules coordinating meetings and handling correspondence. The role involves interacting with faculty staff and students providing exceptional customer service. The ideal candidate will be proficient in office software and have a keen attention to detail. The Administrative Assistant will contribute to a positive and efficient work environment. The successful candidate will be a proactive problem solver with a strong work ethic.

Position Description : Responsibilities

• Manage and maintain departmental schedules ensuring all appointments and meetings are accurately recorded. Coordinate with staff to avoid scheduling conflicts.
• Handle incoming and outgoing correspondence including emails letters and phone calls. Ensure timely and professional responses to inquiries.
• Assist in the preparation of reports presentations and other documents. Utilize office software to create and edit materials as needed.
• Coordinate departmental events and meetings including logistics and catering arrangements. Ensure all necessary materials and equipment are available.
• Maintain and update departmental records and databases like SharePoint sites Websites Workday and other departmental records / databases. Ensure data accuracy and confidentiality.
• Provide administrative support to the COO and team with calendaring meeting requests meeting minutes document management and special projects as required.
• Serve as the first point of contact for visitors and callers. Provide information and assistance in a courteous and professional manner.
• Monitor and order office supplies ensuring adequate inventory levels.
• Assist with budget tracking and financial reporting. Prepare expense reports and reconcile accounts as needed.
• Coordinate travel arrangements including booking flights and accommodations. Ensure travel itineraries are organized and communicated.
• Participate in departmental meetings and contribute to discussions. Provide feedback and suggestions for improving administrative processes.

Position Specific Duties and Responsibilities :

Requirements

Required Qualifications : - To be successful in this position you must have

Important Note : Successful applicants will ensure their resume clearly demonstrate that their work experience describes how they meet ALL required qualifications.

Preferred Qualifications :

Our commitment to CADRE :

At MSU Denver we are committed to our CADRE values : Community Access Diversity Respect and Excellence . We strive to create a supportive and inclusive environment where all community members are valued and belong. Our dedication to breaking down barriers to education fostering open dialogue and promoting world-class scholarship ensures that we provide exceptional services and innovative learning opportunities for our students faculty and staff.

Skills

Work Hours

Salary for Announcement

We anticipate the qualified candidate to be placed between $41200 - $51500. The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training.

The above salary range represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting.

Instructions to Apply

For full consideration please submit the following documents :

3 professional references will be required of the finalist. One reference must be a prior supervisor.

This position will remain open until filled. Please apply byJuly 2 2025at 11 : 59 PM MT for full consideration.

Official transcripts will be required of the candidate selected for hire.

If you are an Internal applicant please apply via the Career tab within the WorkDay Menu

Important Note : Successful applicants will ensure their resume clearly demonstrate that their work experience describes how they meet ALL required qualifications.

Closing Date

Open Until Filled

Posting Representative

Katie Lynch

Posting Representative Email

Benefits

The Universitys benefits package is comprehensive and offers medical vision and dental free RTD pass tuition reimbursement as well as a life and supplemental insurance plans retirement plans and other programs such as accessto a long-term disability (LTD) MSU Denvers benefits websiteto learn more.

For a brief overview please see : University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .

Background Checks

Metropolitan State University of Denver is dedicated to ensuring a safe and secure environment for our faculty staff students and visitors. To Assist in achieving that goal we conduct background checks on all finalists for positions at the University prior to employment.

Diversity Statement

Metropolitan State University of Denver is a unique access-oriented campus community that values diversity equity and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students faculty and staff and recognize that in order to achieve a just and equitable society diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 41200 - 51500