Practice Administrative Coordinator

The Practice Administrative Coordinator will support their assigned Practice Leader and team, providing high-level administrative support to the Practice Leader and practice team members. This role requires a proactive, organized professional adept at managing multiple responsibilities and adapting to the needs of a dynamic team. The role may include exposure to confidential, proprietary, and sensitive information of the Practice Area and the Firm, therefore, privacy and care of correspondence and information is essential. Independent judgement is required to plan, prioritize, and organize multiple tasks and assignments simultaneously.

Administrative Support to Practice Leader

• Act as a high-level administrator to the Practice Leader in which this role supports.
• Manage and coordinate calendars, schedule meetings, and prepare necessary materials for internal and external engagements.
• Draft, edit, and format correspondence, presentations, contracts, proposals, and reports on behalf of the Practice Leader.
• Organize and manage travel arrangements, including itineraries, accommodations, and reimbursements.
• Complete expense reports and similar administrative reporting.
• Screen, prioritize, and respond to incoming emails and phone calls on behalf of the Practice Leader.
• Conduct initial research and compile information for reports, projects, and presentations.
• Coordinate and maintain the Practice Leader's filing system, both digital and physical, ensuring confidentiality and easy access.
• Light travel, as needed, to assist the Practice Leader.

Practice Team Support

Practice Operations Support

Studio Support

Firm-wide Support

Requirements

Preferred Qualifications

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen. The employee must occasionally lift and / or carry up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Workplace Environment Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. While performing the duties of this job, the employee may occasionally be exposed to hazardous working conditions in conjunction with construction site visits. The noise level in the construction zone may be loud. While performing the duties of this job, the employee is not exposed to hazardous working conditions. The noise level in the work environment is usually moderate.

McMillan Pazdan Smith is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, religion, color, national origin, age, disability, veteran's status or any classification protected by state or local law.If you need a reasonable accommodation to access the information provided on this web site, please contact Human Resources at : hr@mcmillanpazdansmith.com for further assistance.