Position Type :
Secretarial / Clerical
Date Posted : 10 / 30 / 2025
Location :
General George S. Patton School
(High-Needs School)
District :
General George S. Patton School District #133
Position : Administrative Assistant Reports To : Principal or Designee
Qualifications :
- High school diploma or GED required; Associate's degree or college coursework preferred
- Minimum of 2 years of administrative or office experience; experience in a school setting preferred
- Experience with Powerschool and Infinite Visions preferred
Position Overview :
The Administrative Assistant - Front Desk serves as the first point of contact for students, families, and visitors at the elementary school. This role supports the daily operations of the front office while providing direct administrative support to the principal and assistant principal. Key responsibilities include managing communication, maintaining calendars, assisting with registration and student records, drafting correspondence, creating flyers, and supporting event coordination.
Key Responsibilities :
Greet and assist students, staff, parents, and visitors in a professional and welcoming mannerAnswer and route incoming calls and emails promptly and courteouslyMaintain confidentiality and a positive office environmentMonitor visitor check-in and ensure building security protocols are followedDraft and format professional correspondence, memos, and school-wide communicationsMaintain and manage the principal's and assistant principal's calendars, including scheduling meetings and appointmentsOrganize, maintain, and retrieve documents and records as neededPrepare reports, agendas, and meeting materialsCreate flyers, newsletters, announcements, and other materials to communicate school events and updatesAssist in maintaining the school's website and / or social media platforms with relevant and timely contentCoordinate distribution of printed and digital communications to staff and familiesAssist with planning and organizing school-wide events, assemblies, family nights, and other special programsCoordinate logistics for events including room set-up, supplies, communication, and guest coordinationMaintain event timelines and ensure all details are addressedAssist with student registration and enrollment processes, including data entry and documentationMaintain accurate and confidential student files (electronic and paper) and inquiries in accordance with district and state guidelinesUpdate student information as needed and support with reporting and audits related to enrollmentCompiles and submits a variety of daily, weekly, monthly, and year-end reports as required.Manage purchase orders and authorizationsInventories, orders and stocks supplies for building and staff. Inputs orders and coordinates with vendors for timely deliveryAll other duties as assigned by AdministrationSkills and Abilities
Excellent written and verbal communication skillsStrong organizational and time management abilitiesProficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google WorkspaceAbility to create professional and visually appealing flyers and documentsFriendly, approachable, and dependable with a customer service mindsetAbility to maintain confidentiality and handle sensitive informationSelf-motivated and able to work independently as well as part of a team