Administrative Assistant, Class IV - Information Technology

ADMINISTRATIVE ASSISTANT - CLASS IV - INFORMATION TECHNOLOGY QUALIFICATIONS :

• Any combination of education, training, and experience equivalent to the completion of a high school diploma.
• Additional preparation and / or college work preferred.
• At least three years effective and relevant work experience preferred.
• Experience working in an educational setting preferred.
• Proficiency in Microsoft Office Word, Excel, Access, and PowerPoint software applications required.
• Proficiency in Business+ and KRONOS software applications preferred.
• Strong organizational skills, multitasking, and ability to work with little supervision required.
• Possesses excellent problem solving and analytical skills.
• Possesses the knowledge, skills, and physical abilities necessary to perform the essential functions of the position.
• Demonstrates effective human relations and communication skills.
• Such alternatives to the above qualifications as the Board may find appropriate or acceptable. REPORTS TO : Executive Director, Information Technology JOB GOAL : To assure the smooth and efficient operation of an office so that the department's maximum positive impact on the education of children can be realized. ESSENTIAL DUTIES AND RESPONSIBILITIES : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Performs administrative and office management tasks to support the Executive Director and smooth operation of the IT Department.
• Attends and assists with communication and documentation for department meetings.
• Coordinates department communication and / or response to staff, students, and community via various methods, such as email and Let's Talk platform.
• Communicates in a pleasant and respectful manner and handles all communication with professionalism and timeliness.
• Assists with the preparation of Board of Education agenda items as they pertain to Information Technology.
• Maintains calendar for Executive Director and department activities.
• Performs budgeting, requisitioning, and bookkeeping tasks as established by district rules and regulations.
• Works with vendors to review, monitor, and process subscription and membership renewals.
• Coordinates department travel arrangements, as needed.
• Assists with organizing, communicating, and overseeing annual processes.
• Requires the analysis of facts and circumstances to conclude and make recommendations for solving administrative problems within the limits of standard or accepted
• Directs and coordinates the activities of other employees, usually performing non-exempt
• Has a diversity of duties and responsibilities involving knowledge and application of district policies and procedures that require considerable independent judgment in the determination of actions to be taken.
• Possesses autonomy in performing some administrative functions through to
• Demonstrates skill and efficiency in the operation of general office equipment.
• Composes confidential and general correspondence, reports, memorandums, forms, statistical data, etc. as required or assigned.
• Protects information by completing and maintaining documentation with strict confidentiality and holds conversations in a manner that respects privacy.
• Regular and consistent attendance is an essential function of this position.
• Complies with all district rules, regulations, and policies.
• Other duties as required or assigned. PHYSICAL DEMANDS : The individual who holds this position is regularly required to walk, hear and speak and must have close moderate and distance vision ability. This individual must be able to travel between district facilities. The position requires a moderate amount of travel and physical activity. CONDITIONS AND ENVIRONMENT : The work environment is consistent with typical office / school environment. TERMS OF EMPLOYMENT : Salary and work calendar to be established by the Board Of Education. Benefits according to Board policies. FLSA : Non-exempt RETIREMENT : Public Education Employee Retirement Systems (PEERS) CLEARANCES : Criminal Justice Fingerprint / Background Clearance EVALUATION : Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluations utilizing the Performance Based Support Staff Evaluation process.