Billing Rate Coordinator

Billing Rate Coordinator

Job Locations

US-MA-Boston | US-CT-Glastonbury | US-NJ-Newark | US-NY-New York | US-PA-Philadelphia | US-PA-Pittsburgh | US-OH-Cleveland | US-OH-Columbus | US-IL-Chicago | US-WI-Milwaukee

Tracking Code

2025-11397

Overview

Next 150 Construction is seeking a Billing Rate Coordinator, Next 150 Construction is a fully owned subsidiary of Gilbane Building Company. The Billing Rate Coordinatorplays a critical role in managing and maintaining accurate billing rates across all construction projects. This position ensures that labor, equipment, and overhead rates are correctly applied in alignment with contractual terms, company policies, and industry standards. This role combines both administrative tasks working with several teams of users in finance, HR, operations as well as construction unions, auditors, clients, subcontractors, and other external vendors.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who Are You?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane's core value of Caring and "People First" workplace culture. You seek to listen in order to understand and can convey information clearly. You're a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You're someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane's : Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What's in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources for those that are early in their career. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day.

Responsibilities

• Maintain and update billing rate tables for labor, equipment, and overhead across multiple projects and clients
• Collaborate with HR and Finance to align labor rates with compensation structures and union agreements
• Support project teams with rate-related inquiries and provide guidance on rate application
• Coordinates with Managers to maintain, update and improve Bid Checklists for proper review of plans and specifications. Works with project teams to confirm use of the checklists to ensure bid documents are clear, of a high quality and meet legal requirements
• Ensure billing rates comply with contractual obligations, prevailing wage laws, and client-specific requirements
• Monitor rate changes and communicate updates to relevant stakeholders
• Audit project billing for accuracy and consistency with approved rates
• Generate reports and dashboards to track rate utilization and financial impact
• Maintain documentation and records for rate approvals and historical changes
• Produce timely and accurate data and analysis.
• Maintaining payroll operations by following policies and procedures; reporting needed changes.
• Work in conjunction with manager to complete analysis of potential risks and opportunities.
• Perform Ad Hoc analysis as requested.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.

Qualifications

KEY COMPETENCIES

EXPERIENCE / EDUCATION

KNOWLEDGE, SKILLS & ABILITIES

Salary to be determined based on factors such as geographic location, skills, education, and / or experience of the applicant, as well as the internal equity and alignment with the team.

The pay ranges from $50,000.00 - 85,000.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing / 401k plan. We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action / Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations : Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.

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