Fleet Data Coordinator - Charlotte NC

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Position Summary : The Fleet Data Coordinator inputs fleet data, tracks and reconciles invoices, equipment assignments, and inspections, ensuring accuracy and effective collaboration with team members.

Essential Functions :

Apply GL (General Ledger) coding to categorize and approve invoices in Oracle.

Perform VMRS (Vehicle Maintenance Reporting Standards) coding procedures for fleet work orders and invoices.

Process and reconcile credit card receipts submitted by mechanics.

Research and resolve data issues or inconsistencies independently.

Perform data entry of equipment assignments and distribute weekly spreadsheet reports to reflect processed assignments.

Export data and generate reports for fleet members and departments as needed.

Communicate effectively with fleet garages and other departments via email, chat, or phone.

Additional Qualifications / Responsibilities

Minimum Requirements :

Education : High school diploma required; college coursework or degree preferred.

Experience : 3 months to 1 year of experience in accounting, fleet equipment, or vehicle repairs preferred.

Technical Skills :

Proficient in computer operations, including file management (renaming, resizing, and modifying files) and transferring files via websites or email.

Intermediate proficiency in Microsoft Excel, including basic formulas, data organization, and chart creation.

Strong data entry skills with high attention to detail and accuracy.

Experience in file transfer processes, including efficiently downloading and uploading files through websites and vendor portals.

Other Requirements :

Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

Willingness to work overtime as requested.

Strong customer service skills with a professional demeanor.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, and feel; and reach with hands and arms.

Work Environment :

While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). The employee may be subject to one or more of the following atmospheric conditions that affect the respiratory system of the skin : fumes, odors, dust, mists, gases, or poor ventilation.

Competencies : Self-Motivated

Team-Oriented

Customer Oriented

Must be able to follow Company safety rules and all other Company policies.