Fiscal Services Coordinator

The Judicial Council of California is accepting applications for the position of a Fiscal Services Coordinator in the Trial Courts Administrative Services Accounts Payable unit for the Branch Accounting and Procurement office.

Under the supervision of the Fiscal Services Support Supervisor of the Trial Court Administrative Services Accounts Payable unit; this lead position is one of two positions within the unit that will assist the supervisor in prioritizing and distributing workload. The work is divided into two main processes : invoice processing and payment processing. This position is the primary resource for invoice processing and is responsible for completing monthly and quarterly federal and state back-up withholding deposits and reports, reconciling and distributing Internal Revenue Service Forms, and collaborating with the unit's payment Fiscal Services Coordinator to complete fiscal and calendar year-end activities. The position also performs system validation and testing, including Disaster Recovery drills and annual Support Pack updates. In addition, this position processes vendor invoices, trial court travel claims, jury payment files, vendor garnishments, and Automated Clearing House (ACH) transactions.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California State justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's San Francisco or Sacramento office at least two days per week, based on their office leader's direction, and reside in the areas surrounding these locations.

Responsibilities

• Perform duties as the Accounts Payable (AP) invoice processing lead.

Prioritize invoices based on business needs and historical data.

Respond to requests for assistance and / or questions from external and internal stakeholders.

Communicate with courts regularly to ensure the collection of Taxpayer Identification Numbers (TINs) from jurors who meet the payment threshold for issuance of Form 1099-MISC.

Reconcile backup withholding general ledger accounts for federal and state.

Send notifications to trial courts to post or delete parked documents before fiscal year AP sub-ledger close.

Review and process vendor garnishment claims on behalf of the trial courts until the order is satisfied.

Qualifications

EDUCATION AND EXPERIENCE

Three (3) years of accounting experience, including some experience in area of assignment (such as

procurement, accounting operations, bookkeeping duties for accounts payable, and general ledger).

OR

Associate's degree, preferably in accounting or business-related field, and one (1) year of accounting

experience, including some experience in area of assignment (such as procurement, accounting

operations, bookkeeping duties for accounts payable, and general ledger). Additional directly related

experience and / or education may be substituted on a year-for-year basis.

OR

One year as a Fiscal Services Specialist with the Judicial Council of California or one year of

experience performing the duties of a class comparable in the level of responsibility to that of a

Fiscal Services Specialist in a California superior court or California state-level government entity.

Desirable Qualifications :

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5 : 00PM on December 4, 2025.

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources : 415-865-4260.

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

Pay and Benefits

$5,933 - $8,305 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include :

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.