Administrative Assistant for Middle School Principal

Position Type :

Secretarial / Clerical / School Admin Assistant

Date Posted : 11 / 24 / 2025

Location :

Shawano Community Middle School

The Shawano School District has an opening for an Administrative Assistant in it's main office at the middle school. This is a full-time, 12-month position. The Administrative Assistant provides comprehensive administrative and clerical support to the Office of The Principal. We are seeking a highly organized, student-centered, and service-oriented professional to join our team as a Building Administrative Assistant. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in keeping a school running smoothly. As a key member of our front office team, you will play an essential part in ensuring daily operations are efficient, welcoming, and aligned with our commitment to students, families, and staff. We invite student-focused, detail-minded, compassionate individuals to apply!

Can you envision how your contributions will drive the success of the district and support our community? Come be a part of a team that is integral to the success of our students and staff. As a member of the Shawano School District, you join a culture that :

Ø Ensures a safe and secure environment for students and staff

Ø Takes pride in our work

Ø Ensures students have a Future Ready Learning environment focused on experiences that prepare them for the world they will lead in

Our School District

The Shawano School District is committed to inspiring and preparing students to be future-ready by engaging, empowering, and educating every student, every day, "The Hawk Way." The district believes in fostering a supportive and inclusive environment built on strong home, school, and community partnerships, where all students can thrive and achieve success. With a focus on continuous improvement, accountability, and positive relationships, the district prioritizes professional development, effective communication, and the use of best practices and technology in education. Its guiding principles emphasize sustainable budgeting, staff retention, student-centered instruction, and a commitment to well-rounded student experiences through diverse extracurricular programs. The Shawano School District includes four schools - early elementary, intermediate, middle and high schools - and the district office.

Our Community

Shawano is a vibrant and growing city in northeastern Wisconsin. Shawano offers small-town charm and community spirit, with easy access to larger urban areas like Green Bay and the Fox Valley. Our community offers high-quality schools, numerous parks, scenic trails, and a revitalized downtown, all contributing to its strong sense of community and economic vitality. The city is nestled along the Wolf River and near Shawano Lake, providing abundant opportunities for water recreation. Shawano places a strong emphasis on education, with excellent public and private schools, a regional center for Northeast Wisconsin Technical College, and nearby access to the College of Menominee Nation. Shawano : a great place to work, play, and live.

Role Responsibilities

In this role, you will manage a variety of important functions that keep our school operating at its best. You will oversee building budgets, purchasing, and financial workflows-including purchase orders, expense tracking, and coordination with the district business office. As a welcoming first point of contact for families and community members, you will support daily needs for the building including communication of announcements, newsletters, Skyward messages, and coordinating substitute staffing needs. Additionally, you will help organize school-wide events, coordinate bell and testing schedules, coordinate room reservations and facility use, and help to ensure smooth operational systems by maintaining building procedures. You will also be supporting field trip approvals and upholding accurate and confidential records ensuring that all student-related data and documentation are accurate and confidential.

Role Requirements

We are looking for a candidate with a strong foundation in administrative work and a passion for supporting a school community. A high school diploma is required, with an associate degree or higher preferred. The ideal candidate brings administrative or office experience-ideally in a school setting-along with excellent organization, time management, and attention to detail. Candidate should be proficient with Microsoft Office, Google Workspace, and student information or finance systems such as Skyward (or the ability and willingness to learn new systems). Strong communication skills, professionalism, and the ability to maintain confidentiality are essential. Most importantly, we're looking for someone who values exceptional customer service and enjoys building positive, welcoming relationships with staff, students, families, and community members.

Wage and Benefits

Shawano School District is hiring hardworking and dedicated individuals who value Learning Living Leading The Hawk Way. We offer appealing wages based on skills and qualifications, alongside healthy benefits package. We are committed to the success and wellbeing of our employees, which is why we offer a variety of Hawk Way advantages and benefits, including :

• Health, dental, and vision insurance; Voluntary Life and other insurance benefits
• Employee Assistance Program
• District-paid short term disability, long term disability, and basic life insurance plans.
• Paid time off benefits
• Exceptional Wisconsin Retirement System Contribution

How to Apply

Submit your resume or current work history, references and other requested information.

The Shawano School District does not discriminate on the basis of sex, sexual orientation, race, national origin, ancestry, color, creed, religion, pregnancy, marital or parental status, or any physical, mental, emotional, or learning disability, or any other legally protected status or classification. Employees of this District are required to comply with the provisions of Title VI and VII of the Civil Rights Act of 1964, as amended, and Title IX, Education Amendments of 1972.