Purchasing Coordinator

Job Description

Job Description

Description : Job Summary

The Purchasing Coordinator is responsible for handling purchasing functions, maintaining an effective filing system and assisting in obtaining orders for hotel supplies. This individual is responsible for optimizing the effectiveness in providing the hotel with the best prices for the best products and contributing to the overall profitability of the hotel.

Job Duties & Functions

• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working.
• Maintain a warm and friendly demeanor at all times.
• Maintain and control issuance and filing of all Purchase Orders and supporting documentation, to include inputting all information into the computer.
• Check all Purchase Orders (PO’s) received by the department to ensure it has been authorized, signed, price checked and assigned to an authorized vendor.
• Maintain a clean and organized storage room.
• Answer department’s phone and respond to vendors, guests, and employees’ needs.
• Assist in the regular bidding process associated with non-food and beverage products, i.e. basic office supplies and furniture, maintenance and cleaning supplies, food and beverage equipment, etc.
• Assist Purchasing Supervisor / Director in the preparation of interdepartmental or external correspondence.
• Maintain a current list of all hotel approved vendors, which include their products, most recent pricing, contact name, phone number and related order history
• Ensure training in proper receiving procedures to ensure freshness of products.
• Assist in month-end or quarterly inventories as required by supervisors.
• Assist in maintaining storage room. Open the room on certain scheduled days or times, if necessary.
• Perform other duties as requested by management.

Requirements :

Education & Experience