Administrative Assistant

Position Type : Classified Support Services / Administrative Assistant Date Posted : 6 / 25 / 2025 Location : District Services / Englewood, CO   Additional Information : Show / Hide JOB TITLE : District Wide / Operations Administrative Assistant LOCATION : Lower Campus WORK YEAR : 260 Day Employee SCHEDULE : 40 hours per week, Monday - Friday. Work hours may be determined by manager and employee. WORK STATUS : Classified, Hourly Non-Exempt REPORTS TO : Chief Financial / Operations Officer POSITION SUMMARY : This position supports the day-to-day activities of the administration offices, serving as the main point of contact in the front office which includes greeting visitors, operating entry door buzzer, answering phones, communicating with building staff and assisting with all office functions. Responsible for providing assistance to the Chief Operations Officer in the areas of maintenance, facilities, transportation, safety and security. This position will also assist other departments at lower campus with work overflow as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Perform administrative assistant duties such as greet visitors, type and distribute correspondence, file, maintain records, receive incoming calls, emails and faxes, open and distribute mail, route messages, maintain scheduling and calendars, assist in special projects, staff events and meetings.
• Composes and types a variety of correspondence including, memos, letters, reports, construction documents and other materials.
• Help facilitate custodial staff coverage and accounting procedures for snow removal, emergencies, etc.
• Maintains Facility Use Contracts and Facility Use Requests, verification of required documentation for all facility use requests and assignment of work orders. Schedule custodians, grounds and maintenance for building use and special events, verify that contracts are approved and that proper insurance coverage is current and in place as required.
• Data entry including updating student information in Infinite Campus.
• Processes requests for facility usage, maintains district facility usage calendar and prepares rental billings.
• Assist with assignment of key card setup in security system
• Coordinate and organize monthly safety, security and IRT (Incident Response Team) meetings including but not limited to attendee communication, room reservations, set up, and meeting minutes / summaries.
• Maintain supply room and responsible for ordering of supplies.
• Prepares absence reports, collects and compiles time cards for Operations personnel.
• Provides support to Executive Assistant and Cabinet as needed.
• Performs other related duties as assigned or requested. SUPERVISORY DUTIES : None POSITION REQUIREMENTS : Required
• High School diploma or G.E.D.
• Three-Five years of office / administrative experience
• Familiar with Microsoft Suite Preferred
• Experience working in a school district
• Bilingual Spanish / English desirable
• Familiar with Microsoft Outlook GENERAL EXPECTATIONS :
• Is flexible and adaptable to change
• Has the ability to work collaboratively with supervisors and co-workers
• Maintains a positive attitude
• Observes all district policies and procedures
• Supports the Sheridan School District Strategic Plan LICENSES OR CERTIFICATION :
• Valid Colorado Driver's License ESSENTIAL PHYSICAL REQUIREMENTS : The usual and customary methods of performing the job's functions required the following physical demands : Some lifting 5 to 20 pounds, occasional lifting 20 to over 50 pounds, frequent bending, standing, reaching, walking, kneeling, and sitting. ESSENTIAL ENVIRONMENTAL DEMANDS : Noise; dirt and dust; odors and fumes; otherwise, clean and comfortable. CLEARANCE : Must clear online background check and FBI Fingerprint check through Colorado Bureau of Investigation. SALARY : Salary information posted on ssd2.org. Minimum of 23.38 an hour and mid point of 26.31 an hour. The annual salary for this position will be determined by number of hours scheduled to work each day and number of days scheduled to work each year. The computed annual salary will be spread out in equal payments over 12 months. Sheridan School District employees are paid once a month on the 1st working day of the month that is not a weekend day or holiday. BENEFITS : Employees who are scheduled to work 30 or more hours per week are eligible to obtain district health benefits which include medical, dental, vision, life and disability insurance and supplemental benefits. Positions that qualify for health benefits also qualify for leave which could include vacation and daily leave to be determined by the position and number of days assigned. Sheridan School District No. 2 is a public employer and participates in the Colorado Public Employees' Retirement Association (PERA). All employees are required by state statute to contribute 11% pre-tax salary. The District will contribute 21%. APPLICATION INSTRUCTIONS : All interested and qualified applicants must complete an online application at www.ssd2.org. Incomplete applications and resumes received in lieu of applications will not be considered. Selected applicants will be contacted for an interview. This position will close once the vacancy has been filled.