Executive / Personal Assistant

Job Description

Job Description

Type : Permanent, 100% onsite- with some flexibility to work from home.

Location : Newport, DE

Salary : $65 -$85k + Bonus

Job Summary :

This person will support the Chief Executive Officer (CEO) and provide high-level administrative / Personal support to the CEO. The ideal candidate will be highly organized, proactive, and capable of managing a wide range of administrative and executive support-related tasks. This role requires strong communication skills, confidentiality, and the ability to work independently in a fast-paced environment.

Key Responsibilities :

1. Administrative Support :

o Manage the CEO’s calendar, schedule appointments, and coordinate meetings.

o Handle correspondence, including emails, phone calls, and mail.

o Prepare and edit reports, presentations, and other documents as required.

o Organize and maintain files and records.

2. Meeting Coordination :

o Schedule and coordinate meetings of the CEO, both internal and external.

o Prepare agendas, take minutes, and follow up on action items.

o Arrange travel, accommodation, and logistics for the CEO as needed.

3. Communication :

o Draft and review communications on behalf of the CEO.

o Ensure timely and effective CEO communications.

o Collaborate with the Executive Assistant (EA) to the Chief Operating Officer (COO)

4. Project Management :

o Assist in the planning and execution of projects and special initiatives as the CEO may assign.

o Monitor project timelines and deliverables.

5. Confidentiality :

o Handle sensitive information with the utmost confidentiality and discretion.

o Maintain a high level of professionalism in all interactions.

6. Office Management :

o Oversee the organization and tidiness of the CEO’s office.

Coordinate Travel Arrangements, Calendar Management, Maintain Calendar, Manage Calendar, Managing Calendar, Create Agendas, Book Travel Arrangements, Handle Travel Arrangements, Lodging Arrangements, Meeting Arrangements, Agenda Preparation, Meeting Agenda, Distribute Agendas, QuickBooks, Account Reconciliation, SAP, Invoice Processing, Administrative Assistance