Admin Office Associate I

Classified - Position - Clerical - Non School-Based

Job Number 3700261420

Start Date

Open Date 07 / 01 / 2025

Closing Date 07 / 11 / 2025

GENERAL RESPONSIBILITIES

Provide secretarial support within a department in central administration; and give general secretarial assistance, with a considerable amount of public contact.

ESSENTIAL TASKS

• Type general correspondence, memorandum, reports, schedules, contracts, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction.
• Serve as receptionist; answer telephone, provide information, take and dispatch messages.
• Interview visitors and refer to proper authority for disposition.
• Respond to inquiries about programs, qualifications, test requirements, procedures and policies.
• Maintain appointment calendar, schedule appointments and meetings.
• Check and review a variety of data for accuracy, completeness and conformance to established standards and procedures.
• Collect and prepare data for records and reports.
• Perform minor accounting type functions.
• Maintain computerized records and generates appropriate reports.
• Process work orders.
• Make arithmetical calculations; requisitions supplies and materials for department.
• Process personnel forms and payroll records.
• Receive, sort and process mail.
• Process vandalism, accident and workers' compensation forms.
• Operate standard office, word processing and data processing equipment.
• Maintain confidential information.
• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

General knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of agency programs and policies; ability to type accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and the operation of personal computers with word processing programs,(operation of personal computers with word processing) word processing equipment; ability to establish and maintain effective working relationships with others, ability to follow oral and written instructions.

EDUCATION AND EXPERIENCE

Required : High school diploma or GED. Considerable secretarial experience.

Preferred :

A comparable amount of training and experience maybe substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking, standing, bending, stooping, balancing, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

Regular and reliable attendance is an essential function of this position.

HOW TO APPLY

Please see "Job Posting Link" below for a complete job description.

External Applicants : If you are interested in applying for this position, you must create an account. Please select "Login and Apply" from the bottom of this posting. After creating an account, please login, complete the online application, and apply for this job.

Eligible Internal Applicants : Follow these instructions to complete a transfer application. After creating an account, please complete the application and apply for this job.

Reports To Exec Dir Elem Teaching & Lrng

Full Time or Part Time? Full Time

Job Posting Link https : / / vbschoolscom.finalsite.com / fs / resource-manager / view / 9dae9f11-cf49-4210-ab1b-409b52a38beb

Salary Range : From / To

Hourly rate range : $20.05-$29.25

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick / annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale : U11

FTE 1.000

Start Date 2025-2026 School Yr

Additional Job Information

All applicants, both internal and external, must attach a current detailed resume to your electronic application.