Utilities Purchasing Assistant

Utility Purchasing Assistant

The Utilities Purchasing Clerk assists the Utilities Purchasing Coordinator in the procurement process. The position performs administrative and clerical duties in support of purchasing and payroll functions.

Essential Job Functions :

• Provides administrative and clerical support to the department.
• Prepares reports, purchase orders, memoranda, and other documents.
• Enters and retrieves data from computer system.
• Collects and enters credit card receipts for all division employees who have City purchase cards.
• Compiles invoices, packing slips, and purchase orders to process for payment.
• Collects and enter payroll information.
• Researches vendors, collects prices, specifications, and other data related to the procurement of goods and services.
• Assists in maintaining the recordkeeping system for purchasing department.
• Performs any other related duties as required or assigned.

Supervision Received : Reports to Utility Purchasing Coordinator. Works under general supervision of an administrative superior, working from policies and general directives. Rarely refers specific cases to supervisor unless clarification or interpretation of policy is required.

Supervision Exercised : None.

Qualifications :

Physical / Mental Demands :

Work Environment :

The noise level in the work environment is usually quiet.

Employee Acknowledgement :

I hereby acknowledge receipt of the job description and certify that I am able to perform the essential duties and responsibilities of this position and that I meet the qualification requirements stated herein. I acknowledge that in addition to the duties outlined above, I may be required to perform additional duties not specifically spelled out in this job description.