Administrative Support Professional

Posting Details

Posting Details

Posting Number

S14381P

Working Title

Administrative Support Professional

Department

Grad Sch-Grad Sch Dean's Off

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https : / / www.uga.edu / ) . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College / Unit / Department

College / Unit / Department website

https : / / grad.uga.edu /

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

Monday - Friday, 8 : 00am - 5 : 00pm

Advertised Salary

Commensurate with Experience

Posting Date

11 / 12 / 2025

Open until filled

Yes

Closing Date

Proposed Starting Date

12 / 01 / 2025

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.usg.edu / policymanual / section6 / C2653 .

Position Information

Classification Title

Administrative Assistant I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications

Baccalaureate degree or at least three years of previous administrative experience.

Position Summary

This is a highly responsible professional position in the Graduate School Dean's Office. The position involves a variety of administrative duties. The incumbent will be responsible for ordering supplies and maintaining purchasing records, assisting employees with building maintenance issues, overseeing conference room reservations, and providing backup administrative support for the Dean's Office Group. Also, this position will serve as the Graduate School's liaison for Telephone Services, Asset Management, and Facilities Management Division. Duties are performed under the general supervision of the Executive Assistant.

Knowledge, Skills, Abilities and / or Competencies

• Ability to communicate effectively with various stakeholders, including staff, students, and visitors.
• Excellent communication and multi-tasking skills.
• Knowledge of university policies and procedures.
• Attention to detail.
• Working knowledge of UGA Systems ( UGA Financial Management System, FAME , GAIL , etc).

Physical Demands

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Percentage of time

50

Duties / Responsibilities

Percentage of time

25

Duties / Responsibilities

Percentage of time

15

Duties / Responsibilities

Percentage of time

10