Executive Assistant

Executive Assistant

Job ID : 322061

Location : Rio Salado Community College

Full / Part Time :

Regular / Temporary : Regular

Hiring Salary Range

$52,525.00 - $68,282.00 / annually, DOE

Grade

114

Work Schedule

The standard work schedule will be Monday - Friday 8 : 00am - 5 : 00pm during the Academic Year.

7 : 00am - 6 : 00pm during the Summer Months

This position offers remote work allowing employees a combination of onsite and work from home options. The expected remote work schedule for this position will be based upon the needs of the department.

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world.

We focus on people-not profits.

With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.

We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.

Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD :

Affordable and Comprehensive Benefits Package :

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off : Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension , including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans : 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs :

Job Summary

Leads the administrative processes, workflows and office operations for the executive team at the college. Coordinates administrative and office details, tasks, and functions ensuring effective and efficient office operations while maintaining the confidentiality of a variety of information. The position serves as the first point of contact. It performs research on complicated matters for successfully completing responsibilities, including meeting with internal and external stakeholders, coordinating logistics, managing and maintaining statistics, and budget administration. May represent an executive team member on calls, video conferences, meetings, and events when the executive is unavailable.

Essential Functions

35% - Organizes and manages the day-to-day activities of the executive office, including the Vice Presidents of Academic Affairs, Student Affairs, and Administrative Services, in collaboration with other senior administrative staff to ensure efficient and effective operations. Keeps the Vice Presidents and Deans apprised of office activities, project status, approaching deadlines, and ongoing initiatives. Develops, monitors, and maintains data collection and reporting systems related to departmental programs and priorities.

25% - Assists in planning high-level meetings, conferences, retreats, and special events across multiple divisions. Collaborates with senior administrative staff to manage executive team projects and initiatives. Interprets and applies procedures and protocols related to executive operations. Manages complex calendars and schedules, and coordinates domestic and international travel arrangements for multiple executive team members. Prioritizes and manages communications, prepares correspondence including confidential materials and serves as the first point of contact for inquiries directed to the Vice Presidents.

25% - Prepares agendas and supporting materials for meetings; develops surveys and questionnaires; takes and transcribes meeting minutes; and distributes documentation to appropriate personnel. Coordinates communication and activities with district departments, educational institutions, external organizations, and the public. Manages information flow and maintains confidential files and records, including sensitive matters involving personnel, budget, or institutional strategy. Monitors and maintains financial and budget information; assists with budget preparation and reconciliation; and ensures accounts are balanced. Manages and updates executive office web pages and content. Develops and delivers presentations as needed.

15% - Participates in strategic planning efforts across supported divisions. Conducts research and compiles data to support the preparation of statistical and narrative reports. Serves on committees, task forces, councils, and other stakeholder groups as a representative of the executive offices

Minimum Qualifications

Bachelor's Degree from a regionally accredited institution and three (3) years varied and increasingly responsible office and / or administrative support experience, similar to work described above, of which a minimum of 1 year experience includes supporting an executive level position.

OR

An equivalent combination of the conferred degree and directly related full-time work experience which involves progressively responsible administrative support work, as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

A. Two (2) years' experience supporting executives in higher education

B. One (1) year supervision experience

C. Two (2) years organizational planning skills, creativity, and problem-solving skills

D. Experience maintaining confidential records and demonstrates experience in preserving confidentiality

Special Working Conditions

Travel to campus during interview / selection process will be at candidate's own expense. Will be required to travel or be assigned to all MCCCD locations. May require numerous evenings or weekends. May require prolonged periods of viewing a computer screen. May be required to lift or carry up to #25 lbs.

Possession of a valid State of Arizona Class D Driver's License is required; employee must meet district minimum standards regarding driving :

https : / / www.maricopa.edu / about / careers / application-information#mvd

OR

(If moving from out of state)

Possession of a valid State Class D Driver's License is required; employee must meet district minimum standards regarding driving :

https : / / www.maricopa.edu / about / careers / application-information#mvd

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

Posting Close Date

Open until filled

First Review November 24, 2025

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states : "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. Rio Salado College's Title IX / 504 Coordinator is O.Tafari Osayande, o.tafari.osayande@riosalado.edu , 480-517-8196.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https : / / jobs.maricopa.edu / psp / MCPAHPRD / EMPLOYEE / HRMS / c / HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=322061&PostingSeq=1

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