FF&E Purchasing Coordinator

Company Description

JM Hospitality Solutions (JMHS) specializes in hospitality procurement and interior design. We provide a diverse portfolio of hospitality furniture, fixings, and equipment (FF&E).

We are looking for a skilled Purchasing Coordinator to assist us on our hospitality projects.

Role Description

The Purchasing Coordinator will be responsible for managing and procuring approximately 5-10 projects at a time and must be proficient in time management, task prioritization, budget management, project reconciliation, issue resolution, and client support. Work closely with internal departments in project preparation and execution. Review the interior design FF&E specifications for vendor compliance, ensure that purchase orders are distributed to vendors accurately and in a timely fashion, and help the Project Manager facilitate all shop drawings and required approvals. Communicate with the client to establish expectations on the delivery schedule and proactively manage all participants of the supply chain to guarantee successful completion of the project. Previous experience in purchasing within the Hospitality industry is preferred with an emphasis in FF&E procurement.

Requirements

The individual must possess the following knowledge, skills, and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.

• Purchasing furniture, fixtures, and equipment procurement for commercial and hospitality interiors.
• Accurately enter purchase orders and sales orders according to contract, exhibit, proposal, and change orders agreed to.
• Submit POs to vendors, and review acknowledgments or confirmations. Address and resolve discrepancies.
• Review vendor payment terms. Process proforma invoices for payment.
• Create and update shipping reports.
• Monitor order progress and troubleshoot any issues that arise.
• Coordinate order deliveries according to the project installation schedule.
• Obtain freight quotes.
• Receive and post vendor invoices.
• Invoice customers according to contract / proposal agreements.
• Follow purchasing procedures in accordance with company guidelines.
• Assist team in developing and implementing efficiencies, standardized tools, practices, and procedures.
• 1-4 years of purchasing or project management experience preferred
• Knowledge of import procedures and practices
• Must have solid organizational skills and ability to multi-task
• Must have solid time management and prioritization skills
• Must have sound analytical skills
• Must be open to training on new purchasing software
• Must have solid customer service and problem-solving skills
• College degree in a related field (such as Business Administration, Supply Chain Management, or Hospitality Management) preferred

Knowledge, Skills, and Abilities :

Job Type : Full-time

Benefits (offered after 90-day initial contract) :

Schedule :

Ability to commute / relocate :