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Office Clerical Worker - Bookkeeper 25 / 26

Rio Rancho Public SchoolsRio Rancho, NM, US

30+ days ago

Job type

Full-time

Job description

This is a job posting for the 2025-2026 School Year

V. Sue Cleveland High School

240 Day Contract

Job Title : Office Clerical Worker - Bookkeeper

MINIMUM QUALIFICATIONS :

High school diploma or equivalent.

PREFERRED QUALIFICATIONS :

1-4 years of full-charge bookkeeping experience;

Associates Degree in bookkeeping or accounting; or

Bookkeeping Certificate.

ESSENTIAL JOB RESPONSIBILITIES :

GENERAL SKILLS

Strong organizational and communication skills;

Provide regular financial reports to principals, coaches, sponsors and other staff;

Safeguard confidential information;

Build and maintain good working relationships;

Provide training and technical support for fiscal procedures related to specific programs, clubs, sports or other activities;

Complies with state-approved New Mexico Administrative Code of Ethical Responsibility of the Education Profession and the RRPS Employee Standards of Conduct and upholds and enforces rules, administrative directives and regulations, school board policies, and local, state and federal regulations; and

Employee may be assigned other duties based on the needs of the District during the term of employment.

PURCHASING / ACCOUNTS PAYABLE

Collect requests and quotes for purchases from staff;

Prepare & submit purchase requisitions for approval and processing;

Obtain IRS W-9 forms for new vendors;

Prepare and submit new vendor setups collect receiving confirmations and / or packing slips;

Collect invoices from vendors and prepare payment packets for District Office;

Place orders after obtaining approved Purchase Orders from District Office;

Coordinate e-Shopping orders for staff;

Coordinate and manage Purchasing Card (P-Card) usage of staff members and assign accounting codes to purchases; and

Reconciles P-Card purchases to P-Card Statement.

CASH RECEIPTS

Ensures dual-counting of all cash receipts;

Prepares daily-bank deposit documentation;

Ensures bank deposits are made every day;

Enters cash receipts into the district financial system; and

Manages and reconciles petty cash program.

ACCOUNTING

Record and maintain accurate records using Fund Accounting;

Document financial transactions;

Prepare and file financial documents;

Process Accounts Payable and Accounts Receivable;

Fact check accounting data;

Process staff time-sheets and assign accounting codes; and

Process travel reimbursements.

BUDGET

Maintain proper budget authority for all funds;

Prepare and submit budget adjustments as needed; and

Produce budget reports for Principal, Coaches, Sponsors.

Work Hours

Work hours will be in accordance with hours determined by the school district and

the individual schools.

Application Procedure :

The following documents must be attached to complete this application :

Transcript from each Credentialing University or, if you have no college credits, a copy of your High School Diploma or GED Certificate.

An Equal Opportunity Employer

Salary information can be found here

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Bookkeeper • Rio Rancho, NM, US