Invoicing Clerk

Invoicing Clerk - Superior Cleaning Services USA

Pay : $25 / hour (flexible)

Schedule : 8 AM - 5 PM, 7 AM - 4 PM, or 9 AM - 6 PM (Flexible but must work 40 hours / week)

Location : In-office (Potential for hybrid after proving reliability, NOT a remote position)

Benefits :

12+ paid holidays, including extra days around Christmas / New Year's and summer 4-day weekends

PTO

401K with 3% match

70% employer-covered health insurance (dental available, no vision)

Reports to Controller (Bryan)

Required : 4-panel drug test & background check (excludes marijuana)

Why We're Hiring

We need additional support to stay on top of invoicing. Delays have caused backlogs of 200+ days , impacting cash flow . This is a permanent hire , not temp. The right candidate will help streamline invoicing, keep payments on track, and improve overall efficiency.

Who We Need

• Construction AP experience is a BIG plus - Invoicing in construction requires jumping through hoops. Prior experience helps speed up payment releases .
• Strong invoicing experience required - Monthly invoicing of 85-120 invoices , many requiring extensive paperwork (pay apps, change orders, notarizations).
• Detail-oriented & organized - Works with 12 general contractors ; each invoice is unique. Must track details, meet deadlines, and communicate effectively.
• Decisive & proactive - Must ask questions, verify details, and make informed decisions even with incomplete information.
• Thick skin & strong communicator - Must be comfortable working in a fast-paced construction environment .

Key Responsibilities

Invoice Processing & Accounts Receivable (AR)

Financial & Compliance Management

Collaboration & Workflow

Structured Invoicing & Pay App Workflow

Weekly

Monday : Invoice completed projects, verify work tickets, process in Aspire.

Tuesday : Compile contracted work data and document billable work.

Wednesday : Finalize invoices and ensure work ticket accuracy.

Thursday & Friday : Process Change Orders (COs), obtain approvals, and communicate with General Contractors.

Monthly

1st-10th : Identify jobs requiring pay app submissions.

10th-13th : Ensure all COs are approved and included in pay apps; prep for 15th submission.

16th-23rd : Prepare pay apps for 20th and 25th submissions.

23rd-31st : Send final waivers, update compliance documents, and verify project closeouts.

Why You'll Love This Job

If you're detail-oriented, proactive, and experienced in invoicing-especially in construction AP -we want to hear from you!