Events Manager

Events Specialist

The Events Specialist plans and organizes large-scale events; collaborates with internal stakeholders to understand objectives and developing event budgets; researches and recommends venues; coordinates logistics including transportation, accommodations, meals, and technology; builds and maintains relationships with vendors; directs personnel to ensure operations run smoothly on the day of the event.

• Advise customers on developing event plans, including objectives, venue selection, decor, sequence of events, layout of spaces, equipment rentals, and catering requirements
• Meet with customers and / or service providers regarding products and services; negotiate contracts and make recommendations within the client's budget; resolve issues
• Maximize revenue by implementing cost containment measures, promoting internal services, and upselling products and services
• Generate event work orders and communicate with internal stakeholders
• Coordinate the logistics and delivery of products and services; may manage inventory
• Ensure availability of signage, displays, printing, technology, and any special requirements
• Monitor schedules, organizational service levels, and standards
• Maintain documentation through applicable software programs to track performance and to assist in business development efforts
• Communicate designated rates; receive, record and post deposits and payments
• Monitor activities to ensure regulatory and policy compliance, participant satisfaction, and problem resolution
• Serve as the point of contact for real-time adjustments or changes
• Conduct post-event evaluations; determine improvement areas
• Develop ongoing client relationships to foster future business / revenue opportunities
• May coordinate services such as accommodations, transportation, tours, and event security
• May hire, train, coach, supervise, schedule, and evaluate employees; recommend, plan, and coordinate professional development opportunities; adhere to Collective Bargaining Agreement provisions

Minimum Education, Work Experience & Required Certifications : Bachelor's Degree 3+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications : None

Background Checks / Clearances : Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits : The salary range for this position, including all possible grades, is $51,000.00 - $74,000.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

EEO is the Law : Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.