Management Analyst I

Management Analyst I

Under general direction of the Principal Management Analyst, the Management Analyst I plans, organizes, leads, and / or participates in complex, sensitive, and detailed analytical and administrative work in the areas of budget, financial / fiscal, administrative policy, procurement, and / or contract administration in support of assigned North County Transit District (District) Divisions / Departments. Distinguishing Characteristics This position is distinguished as an intermediate-level position that requires previous experience performing a wide variety of difficult, complex, and / or sensitive analytical activities for assigned District Division / Department management which requires the use of considerable discretion, judgment, and interpersonal skills. Based on assigned District Division / Department, the individual in this position may be designated as a Confidential Employee as s / he will be privy to highly confidential and sensitive information on internal District matters pertaining to the decision-making process on matters relating to potential and current litigation, labor relations and / or personnel and employment, and other items of general legal and / or liability concerns. Employees so designated shall be notified in writing by Human Resources. Supervision Received and Exercised This position reports to the Principal Management Analyst and also receives information from managers and / or professional staff within their respective Division / Department. S / he exercises no direct supervisory authority but is required to collaborate with all District personnel and personnel from other governmental entities. Further, this position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted. Working Conditions Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultants' facilities, and other locations as required.

Essential Functions Duties may include, but are not limited to, the following :

• Participates in budget development and administration activities for assigned area of responsibility; analyzes proposed operating and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions; prepares financial forecasts; tracks and monitors expenditures vs. budgets, and expenditures vs. funding restrictions and reporting requirements.
• Participates in procurement and contract administration activities for assigned area of responsibility; assists in development of technical specifications, scope(s) of work, and required documentation for procurement activities, assuring District procurement policies and procedures as well as source of funding policies and requirements are followed; participates in research and evaluation of proposed contractual obligations and agreements; assists in contract administration; monitors compliance with applicable contractual agreements.
• Provides administrative support to Division / Department staff; participates in and provides staff support for a variety of committees, boards, and commissions; prepares and presents staff reports, presentations, and other correspondence as appropriate and necessary.
• Oversees and coordinates assigned functions or projects; participates in the development and implementation of goals, objectives, and priorities for assigned functions or programs; recommends and implements resulting policies and procedures.
• Coordinates, implements, and monitors special projects within assigned area of responsibility; performs complex research and analysis of new programs, services, policies, and procedures; prepares and presents reports.
• Prepares and presents comprehensive technical, administrative, and financial analytical and statistical reports for Division / Department activities that present and interpret data, identify alternatives, and present and justify conclusions, forecasts, and recommendations based on data summaries and other findings.
• Coordinates and collaborates with NCTD Departments and Divisions and outside agencies; serves as a liaison with public and private organizations.
• Provides exceptional customer service by actively responding to Division / Department inquiries, resolving budgetary issues promptly, and supporting Departmental staff through a professional and empathetic approach.
• Performs other related duties as assigned.

Education / Experience Bachelor's Degree in business administration, public administration, finance, or a related field. Minimum of five (5) years of directly relevant experience, preferably in the public sector, transportation, engineering, or construction industry. A combination of experience / skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered. Certificates / Licenses Possess and maintain a California driver's license, Class C with less than 6 points in the preceding 36-month period and no DUIs in the preceding 7 year period. Maintain compliance with the District's policy regarding Conflict of Interest and Ethics. General Requirements Strong knowledge of principles and practices of business administration, management analysis, organization, budget, contracts, and communications. Ability to work effectively under pressure and prioritize and organize workflow so as to deliver high-quality products within established deadlines. Exceptional relationship-building skills to deal effectively with individuals at all levels of responsibility and authority, and a variety of constituent groups including management, agencies, and vendors. Excellent interpersonal skills, with an emphasis on strong written and oral communication skills, to achieve successful results working closely with internal and external customers. Ability to analyze routine and non-routine financial and business situations, scenarios, and proposals and solve problems and present alternatives. Ability to communicate financial concepts in a simple and understandable way to internal customers. Demonstrated proficiency with report writing and presentation development. Demonstrated above-average proficiency in computer software programs, particularly the Microsoft Office Suite. Experience with enterprise resource planning (ERP) systems such as JD Edwards. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment and lift equipment up to 25 pounds on a daily basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand. Machines / Tools / Equipment Ability to operate a personal computer and Microsoft Office Suite programs. Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone. Ability to carry and operate a mobile on-call device.