Payroll / Accounting Technician

Salary : $85,000.00 - $105,000.00 Annually

Location : 95 Rowland Way, Novato

Job Type : Full-Time

Job Number : 202500016

Division : Finance

Opening Date : 10 / 30 / 2025

Closing Date : 11 / 30 / 2025 11 : 59 PM Pacific

Description

• Perform governmental accounting functions involving independent decision and judgment in the process
• Verification and maintenance of financial documents and records
• Match, post, and input information
• Verify and perform calculations
• Assignments require accuracy, attention to detail, and problem / troubleshooting resolution
• Assist across all Divisions as required or directed

Supervisor : Senior Accountant

Novato Fire District is an Equal Opportunity Employer, and welcome and encourage qualified applicants of all ages, races, genders, and veteran status to apply

NOTE : Applicants who receive a conditional offer of employment are subject to a background check including, but not limited to, polygraph examination, DMV driving record review, Live Scan, psychological screening, medical evaluation, and drug screen.

Examples of Duties

Typical Tasks :

The following are intended to indicate the basic nature of duties allocated to this class. This position may not perform all of these tasks and / or may perform similar related tasks not listed here.

a. Administer entire payroll process. Review, prepare and process payroll for all employees of the District; audit, verify and distribute paychecks; maintain, compute and monitor pay levels for all employees including pay differentials, step increases, cost of living adjustments, overtime and any adjustments to pay. Prepare and maintain District salary and wage information.

b. Receive and respond to inquiries regarding payroll, taxes, payroll-related retirement and post-retirement reporting; payroll-related benefits, deductions and calculations; research and resolve concerns within a timely matter.

c. Manage and maintain all payroll records including personnel action forms, deductions and withholdings, and retroactive payments.

d. Work proactively with management in providing payroll analysis and management reporting.

e. Compile information needed for lost wage calculations for Workers Compensation leaves; calculate supplemental leave usage and provide information to employees.

f .Read and interpret Memorandums of Understanding, read and interpret departmental memos, rules, regulations, and policies.

g. Reviews Personnel Action Forms for new hires, promotions, salary increases, specialty pays, disciplinary actions, separations, and other personnel actions and enters relevant data into payroll system.

h. Perform quarterly audits / reconciliations of accrued time off balances; ensure balances do not exceed limits

i. Conduct periodic reviews of MOUs and non-represented employment agreements to ensure payroll information is in accordance with contract provisions and benefit elections

j. Import payroll data into QuickBooks general ledger.

k. Perform annual contribution limit checks for 457 deferred compensation plans

l. Submit semi-monthly payroll information for retirement contributions to MCERA

m. Process semi-monthly EFTs / ACH payments for retirement and benefits

n. Reconcile monthly payroll liability accounts (payroll taxes, deferred compensation, Association dues, retirement, garnishments, life insurance, flexible spending accounts, Retiree Health Savings accounts, and donations to Foundation)

o. Prepare quarterly payroll reports for Workers Compensation

p. Set up new hires and process retirements (calculate final pay and issue final checks)

q. Assist with implementation of new payroll software

r. Maintain payroll supporting documentation, and related reports

s. Support District operations and continuity of business during emergencies or activation of the Emergency Operations Center (EOC), or as ordered by the Fire Chief.

t. Other duties as assigned

Typical Qualifications

Knowledge :

Abilities :

Skills :

Supplemental Information

Licenses and Certificates :

Training and Experience :

The District will pay 80% of the applicable Kaiser medical premium towards the medical plan of the members choosing for member and eligible dependents

01

Do you have a valid driver license?

02

How many years of professional payroll experience do you have?

03

Which of the following describes your highest level of MS Excel proficiency?

Required Question