Project Coordinator

Title : Project Coordinator- Construction

Increase your chances of an interview by reading the following overview of this role before making an application.

Location : Onsite in Palo Alto, Hayward, or Fremont, CA

Duration : 3 month- contract to hire

Pay Rate : $35-45 / hr

JOB DESCRIPTION

A large automotive company in the Bay Area is looking for a motivated and accomplished Project Coordinator to join their North American R&D Infrastructure team.

What You’ll Do

• Managing workload – prioritizing work and ensuring deadlines are met.
• Project Start-Up / Initiation including contracts, RFP / RFBs, work authorizations, creation and / or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.
• Early Project Phases tasks including but not limited to consultant contracts and contacts, consultant work authorizations, accurate project file documentation, project filing, copying / scanning, creation / maintenance of various spreadsheets, correspondence, maintenance of logs (project IDs, scope, schedule, responsible parties), meeting coordination and video conference set-up as required, and preparation of meeting agendas / notes.
• Design Documentation / Construction Administration Phases tasks include file sharing, contract and invoice management, design review documentation, meeting agendas, meeting minutes, issue resolution logs, design QA / QC initiation, drafting RFI / Submittals and maintaining tracking logs, balancing project budgets, and managing deliverables and providing weekly updates.
• Proposal and Bid-leveling activities and development of Request for Proposals / Requests for Bids for external vendors, consultants, and contractors.
• Site visits including reviewing and documenting existing conditions or construction progress.
• Coordination with AHJ’s including permit submissions, project reviews, processing fees.
• Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation.
• Familiar with permitting process, tracking, and updating permit folders, tracking permit budget etc. as well as fostering relationships with AHJs.
• Supporting updates to project schedules in MS Project or budget updates in Project Management software.
• Primarily based in Bay Area, CA (either Fremont or Palo Alto) with travel to other Bay Area locations on as-needed basis.

REQUIRED SKILLS AND EXPERIENCE

NICE TO HAVE SKILLS AND EXPERIENCE