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Operations Associate

Operations Associate

HearstNew York, NY, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Why Hearst Magazines?

Hearst Magazines is one of the largest publishers in the world, with more than 25 brands, including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper's BAZAAR, Popular Mechanics, and O the Oprah Magazine. We reach more than 150 million people annually in the United States alone. But we're more than just our magazines. We engage our audience across all mediums and channels - print, digital, video, and social - with sophisticated content creation, distribution, and data capabilities. We create, package, and sell products with cutting-edge technology and proprietary platforms. Together, we are reinventing publishing for the 21st century.

Your Impact

We are seeking a highly organized, detail-oriented, and proactive Operations Associate with a background in media or publishing to support the Senior Vice President. The successful candidate will serve in an executive assistant capacity, partner with leadership, ensure smooth operations, effective communication across the team, and optimal use of time and resources.

Responsibilities

What You'll Do : Executive Support :

  • Provide comprehensive administrative support to a SVP
  • Organize and manage travel arrangements and itineraries.
  • Manage complex calendars, meetings, and appointments across time zones.
  • Handle expense reports and budget tracking.
  • Prepare and proofread documents, reports, and presentations as requested.
  • Handle confidential information with discretion and professionalism.

Communication and Liaison :

  • Act as a central contact for internal and external stakeholders.
  • Manage incoming calls, emails, and inquiries.
  • Facilitate effective communication across leadership, departments, and timelines.

    • Project Management :

  • Support in coordinating and managing logistics and initiatives on behalf of leadership.
  • Prioritize tasks to meet deadlines efficiently.
  • Identify areas for improvement, conduct research and provide thoughtful recommendations.

    • Qualifications

    Who You Are :

  • Bachelor's degree or equivalent work experience.
  • Proven experience as an executive assistant, chief of staff, or a similar role with a background in media or publishing.
  • Exceptional organizational and time-management skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Excellent problem-solving abilities.
  • Strong attention to detail.
  • Adaptability and the ability to work in a complex environment, understanding media and publishing industry dynamics.
  • Extraordinarily resourceful, a proactive thinker with the ability to self-direct and work independently.
  • Experience using Microsoft Office Suite (and Concur, preferred).
  • Superior communication skills and proven ability to collaborate well with others.
  • Strong sense of discretion, confidentiality, and good judgment when handling classified information.
  • Can-do attitude, eager to observe, learn, and tackle new projects.
  • Able to multi-task, prioritize, and meet deadlines in a fast-paced environment.

    • The base salary for this role is between $76,000-$93,000. The actual base pay offered is dependent upon many factors, such as : transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future.

    Hearst Magazines is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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    Operation Associate • New York, NY, US