Executive Assistant II

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America)This is a Stanford Health Care Tri-Valley job.Job SummaryThe Executive Assistant-II (EA-II) is responsible for providing high quality administrative and clerical assistance as well as managing the office of the Executive. S / he serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive's office. S / he also serves as a liaison to leadership teams and oversees special projects. To be successful in this role, one must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented.Essential FunctionsThe essential functions listed below are general examples and not a description of comprehensive duties. Specific duties and responsibilities may vary depending on department or program needs without changing nature or scope of this position or level of responsibility. May be asked to perform other duties as assigned. Manages an extremely active calendar of appointments and events and prioritizing conflicting needs. Arranges travel plans, itineraries, and agendasPrepares and completes the executive's expense reports, including reconciling credit card and other statementsComposes and prepares correspondences. Manages phone calls and emailsProvides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive's time and office.Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive. Determines appropriate course of action, referral, or response.Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriatelyHandles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressuresWorks on special projects as needed.Creates regular and ad hoc reportsFacilitates internal communications - create, schedule and deliver presentations, distribute information. Takes meeting minutes and publishes to meeting participantsResponds promptly to the executive's queriesSuggests more efficient ways to run the office and troubleshoot malfunctions. Reviews and recommends changes to processes and proceduresEmployee must perform all duties and responsibilities in accordance with the C-I-CARE Standards of the Hospital. C-I-CARE is the foundation of Stanford Healthcare - Tri-Valley's patient-experience and represents a framework for patient-centered interactionsJob QualificationsEducation High School graduate or equivalent requiredAA Degree preferredBA Degree desirableExperience Demonstrated work experience as a Senior Executive Assistant, Executive Assistant or similar roleLicense / CertificationCertified Administrative Professional desirableKnowledge, Skills, and AbilitiesAdvanced or expert proficiency with word processing, spreadsheets and databases. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media

organizational skills with an ability to think proactively and prioritize workAbility to balance work across multiple priorities. Excellent written and verbal communication skills - via phone, email and in-personStrong relationship building and interpersonal skillsAbility to adapt to shifting priorities, demands and timelinesAbility to solve technical and non-technical problemsKnowledge of office proceduresFamiliarity with online calendars and cloud systemsExperience exercising discretion and confidentiality with sensitive company informationAbility to embrace change and view challenges as opportunitiesAbility to work independently on projects, from conception to completion, and must be able to work under pressure at timesPhysical Demand and Working ConditionsThe Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.Equal Opportunity EmployerEqual Opportunity Employer Stanford Health Care - Tri-Valley (SHC-TV) strongly values diversity and is committed to equal opportunity and non-discrimination in all its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and / or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirementsThese principles apply to ALL employees : SHC Commitment to Providing an Exceptional Patient & Family ExperienceStanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.You will do this by executing against our three experience pillars, from the patient and family's perspective : Know Me : Anticipate my needs and status to deliver effective careShow Me the Way : Guide and prompt my actions to arrive at better outcomes and better healthCoordinate for Me : Own the complexity of my care through coordinationEqual Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and / or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.Base Pay Scale : Generally starting at $41.62 - $53.80 per hourThe salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.