Associate Contract Specialist

Overview

We are seeking an Associate Contract Associate to join our accounting team at our Teterboro, NJ facility. This role plays a key part in managing job costing, contract administration, and project financials, while also supporting a smaller portion of accounts receivable activities. The ideal candidate will be detail-oriented, proactive, and comfortable working cross-functionally with project managers, sales, and operations to ensure financial accuracy and contract compliance.

Contract and Project Accounting

• Review contracts, bids, and change orders for compliance with company policies, billing terms, sales tax, and retention requirements.
• Set up and maintain job cost structures in QuickBooks Enterprise, ensuring accurate tracking of budgets, costs, and profitability.
• Prepare and analyze monthly reports, including WIP schedules, project profitability, and cost variance reports.
• Partner with project managers to monitor contract progress and ensure financial alignment with project milestones.

Accounts Receivable and Billing (Supporting Role)

Administrative & Compliance Support

Minimum Requirements

Full-time position

Salary Range : $72,000 - $82,000 (commensurate with experience)

Medical, Dental and Vision benefits offered

PTO (Paid Time Off)

401(k)

Employee Training

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