Executive Assistant

Description

This position is in office (5-days per week in office) and located in Charlotte, NC.

Position Summary

We are seeking a highly experienced and proactive Executive Assistant to provide strategic and administrative support to the Chief Technology Officer (CTO) of a global enterprise. This role requires exceptional organizational acumen, discretion, and the ability to operate effectively in a fast-paced, international environment. The Executive Assistant will serve as a trusted partner to the CTO, ensuring seamless coordination across global time zones, managing high-level communications, and supporting cross-functional initiatives across Research & Technology and Capital Project Execution.

Key Responsibilities

Executive Calendar & Prioritization Management

Strategically manage the CTO’s complex global calendar, ensuring alignment with business priorities and optimizing time across multiple regions and stakeholders.

Global Travel & Logistics

Coordinate international and domestic travel, including visa arrangements, itineraries, and briefing materials, ensuring seamless execution and alignment with executive engagements.

Executive Communications & Stakeholder Engagement

Draft, review, and manage high-level correspondence, presentations, and reports. Serve as a liaison between the CTO and internal / external stakeholders, maintaining professionalism and confidentiality.

Leadership Meeting & Event Coordination

Plan and execute executive-level meetings, workshops, and global events, including logistics, agendas, and follow-ups. Support strategic initiatives and board-level reporting as needed.

Financial & Budget Oversight

Assist with budget planning, invoice processing, and expense reporting in compliance with corporate policies. Track and reconcile expenditures across global projects.

Project & Document Management

Maintain and organize sensitive documentation, project files, and executive dashboards. Create high-impact presentations and reports using Microsoft Office and collaboration tools.

Confidentiality & Discretion

Handle sensitive information with the utmost confidentiality and integrity, supporting high-stakes decision-making processes.

Cross-Functional Support

Provide occasional support to the Vice President of Capital Project Execution and collaborate with other Executive Assistants to ensure continuity and coverage across the executive team.

Qualifications

Bachelor’s degree or equivalent experience; minimum 7+ years supporting C-suite executives in a global corporate environment.

Proven ability to manage complex, multi-time zone schedules and international travel logistics.

Exceptional written and verbal communication skills; experience drafting executive-level communications.

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms (e.g., Teams, SharePoint).

Strong business acumen, organizational agility, and ability to anticipate needs in a dynamic environment.

High level of discretion, integrity, and professionalism.

Demonstrated ability to work independently, manage competing priorities, and drive results under pressure.

Experience supporting global teams and navigating cross-cultural communication.

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Benefits of Joining Albemarle

Competitive compensation

Comprehensive benefits package

A diverse array of resources to support you professionally and personally.

We are partners to one another in pioneering new ways to be better for ourselves, our teams, and our communities. When you join Albemarle, you become our most essential element and you can anticipate competitive compensation, a comprehensive benefits package, and resources that foster your well-being and fuel your personal growth. Help us shape the future, build with purpose and grow together.