Inventory Specialist (Luxury Jewelry)Hidden Talent • Louisville, KY, US
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Inventory Specialist (Luxury Jewelry)
Hidden Talent • Louisville, KY, US
5 days ago
Job type
- Full-time
Job descriptionMaintain accurate, real-time inventory across multiple categories and collections. Perform stock balancing, product adjustments, cycle counts, and discrepancy resolution. Update The Edge CRM with item details, metadata, and SOP-driven descriptions. Assist with product identification and categorization during collection updates. Monitor product movement across shared spaces and departments. Inspect all new merchandise, custom items, repairs, and special orders for : Condition Accuracy Stone integrity Correct materials Completeness of documentation Flag and resolve issues with vendors or internal teams before items reach customers. Provide backup support to the Shipping & Receiving lead. Process all incoming and outgoing shipments with extreme accuracy. Verify packing lists, invoices, and vendor documentation. Ensure all outgoing items are correctly processed through insurance platforms (critical requirement). Maintain complete documentation for everything that ships out of the building. Follow all SOPs related to routing, packaging, and secure merchandise handling. Monitor backdoor deliveries, vendor arrivals, and visitors to maintain security compliance. Maintain clean, organized, and accurate stock across showcases, vaults, and storage areas. Keep leadership informed of inventory updates. Adapt to evolving processes, technology updates, and new inventory projects. Provide administrative support to the inventory team to keep operations smooth and efficient. 2+ years in inventory control, stockroom, shipping / receiving, product operations, or administrative support Strong administrative and data entry skills High level of accuracy, precision, and attention to detail Advanced organizational and time management skills Computer savvy and comfortable with changing technologies Proficient in Microsoft 365 (especially Excel and Planner) Ability to work in a fast-paced, high-volume environment Ability to follow strict security and insurance protocols High integrity and trustworthiness Must be able to lift and move boxes, open and close packaging, and perform tasks requiring good manual dexterity. Responsibilities also include breaking down boxes and maintaining workspace organization. Must pass criminal background check and financial background check Candidates must be comfortable working in a high-security, camera-monitored environment with a shared office space Experience with The Edge retail system Luxury brands experience Experience managing high-volume vendor relationships Project management or workflow management experience Comfortable learning SOPs and product-specific language Ability to handle small, delicate, and high-value merchandise with care Ability to lift up to 25 lbs during shipping / receiving Ability to stand, walk, or move between departments for extended periods Comfort working in a shared space with frequent interruptions In-store, staff-led training Vendor-led product education The Edge system training Cross-departmental learning SOP-driven onboarding for bridal, watches, and inventory accuracy Medical, Dental, and Vision Insurance Pet Insurance Employee Assistance Program (EAP) Company-Paid Life Insurance Long-Term Disability 401(k) with company match Paid Time Off, Paid Vacation, and Paid Holidays Generous Employee Discount (for employees and their spouses)
Inventory Specialist (Fine Jewelry & Watches)
Hourly Pay : $24$29 per hour Schedule : Full-Time, MondayFriday (Occasional Saturdays), 9 : 00 A.M. - 6 : 00 P.M.
Additional hours during peak selling seasons (e.g., December Sundays, evening events) Location : Louisville, KY (On-site only, 9901 Forest Green Blvd, Louisville, KY 40223)
Our client, Davis Jewelers, is Louisville's premier luxury jewelry store, is hiring an Inventory Specialist to support the accuracy, flow, and documentation of high-value merchandise across bridal, fine jewelry, fashion, watches, and designer collections. This position works closely with the Inventory Shipping / Receiving team, the sales team, and vendors to maintain flawless systems, accurate data, and secure product handling.
This is a high-accountability role requiring precision, time management, and exceptional administrative and data entry skills. The ideal candidate is trustworthy, laser-focused, tech-savvy, and comfortable working in a fast-paced luxury retail environment where every detail matters.
Key Responsibilities
Special Orders & Project Management (High Volume)
- Manage the full lifecycle of special orders across all product categories :
- Bridal : engagement rings, loose diamonds, semi-mounts
- Wedding bands : custom, precious metal, non-diamond
- Fashion jewelry : gemstone, diamond, precious metal, and price-pointed
- Watches (various brands)
- Miscellaneous and custom requests
- Track timelines, lead times, documentation, and customer updates.
- Communicate with over 100+ active vendors, each with unique processes.
- Ensure every special order is accurate, documented, and meets QC standards before delivery.
- Support internal teams (sales, merchandising, operations) with up-to-date order status.
Inventory Data Entry & Category Management
Quality Control (QC)
Shipping, Receiving & Insurance Documentation Support
Operational Oversight
Qualifications
Required
Preferred
Physical & Environmental Requirements
Training & Development
Davis Jewelers is committed to ongoing training, including :
Benefits
About You
You thrive when systems are organized. You love detailed work. You don't cut corners. You're the person everyone trusts to get it right the first time.
If that sounds like you, we'd love to hear from you!
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Inventory Specialist • Louisville, KY, US
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