Accountant II

Accountant II

The Foothill-De Anza Community College District is currently accepting applications for the classified position above. We are looking for an Accountant II.

The Foothill - De Anza Community College District does not have a remote work policy. All employees are expected to be available to work in person and on-site per the requirement of the department.

The mission of the FoothillDe Anza Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California.

Job Summary

The District Budget and Grants Office provide oversight and monitors compliance with all federal, state and local restricted and unrestricted funds in a multi-college district. The position reports to the Director of Budget Operations and Grants. Incumbent will perform the full range of routine to complex accounting and compliance reporting of restricted and unrestricted funds under only minimal supervision. They will coordinate budget revisions, expense transfers, year-end accruals, deferrals and other adjustments, review and facilitate quarterly and annual reports, budget and expenditure report certifications. The incumbent should possess strong reconciliation skills with advanced excel knowledge.

Definition

Under immediate (I) or general (II) supervision, performs a variety of professional accounting duties that involve the application of judgment and discretion in the analysis and application of accounting principles and practices in maintaining fiscal controls and records, and preparing transactions; prepares a diverse range of financial documents and reports; and performs related duties as assigned.

Supervision Received and Exercised

Receives immediate (I) or general (II) supervision from an administrative or academic supervisor or manager. Exercises no supervision of staff.

Class Characteristics

Accountant I : This is the entry level in the series and incumbents are expected to learn how to apply theoretical knowledge of Generally Accepted Accounting Principles and Generally Accepted Accounting Standards to departmental and District processes. Positions at this level are not expected to function with the same level of knowledge or skill as positions at the Accountant II level, and do not exercise the same level of independent direction and judgment in matters related to work procedures and methods. As experience is gained, assignments become more varied and are performed with greater independence. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Accountant II : This is the journey level in the series, responsible for performing the full range of professional accounting duties. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the department to which they are assigned. Successful performance of the work requires thorough knowledge of governmental accounting practices and procedures, fund accounting, and fiscal operations.

Positions at the II-level are normally filled by advancement from the I-level after three years; progression to the II-level is automatic unless there is documented non-satisfactory work performance. When filled from the outside, the employee is required to have at least three years of prior related experience that allows the employee to meet the qualification standards for the II-level.

Examples of Typical Functions (Illustrative Only)

• Provides responsible professional and technical assistance in the administration and implementation of the District's financial, auditing, and accounting programs.
• Prepares a wide variety of financial statements and reports, including monthly and quarterly statements, fiscal year-end, state-mandated, general ledger, and budget reports.
• Reviews invoices, travel vouchers, reimbursement claims, and other requests for payment to determine accuracy and accordance with applicable contracts, grants, or policies; approves, within limits of authority, or requests corrections as needed.
• Prepares journal entries and reconciles general ledger and subsidiary accounts related to postings from student accounts, payroll, benefits, cash receipts, accounts payable, and accounts receivable.
• Analyzes balance sheet and revenue and expenditure accounts and reconciles accounts to verify availability of funds and classification of expenditures; reviews and processes appropriation transfer requests between accounts; reconciles bond statements and bank statements, including the County account to the general ledger.
• Conducts and prepares special studies and reports, legal documents, and management analyses.
• Records and maintains appropriate controls for fixed assets.
• Maintains and monitors the District's grant funds and ensures compliance with rules and regulations governing the use of each grant.
• Compiles and organizes financial records and other data in preparation for annual audits.
• Interprets, explains, and applies general and governmental accounting / auditing principles and procedures, laws, policies, and regulations affecting the financial operations of the District, Foundation, and / or assigned department.
• Participates in the preparation and administration of annual budgets, including assisting departments with budget preparation, providing revenue and expense projections, assisting in running budget reports, and monitoring expenditures to ensure compliance with adopted budget; as needed, provides guidance in interpreting budget reports.
• Attends meetings, conferences, workshops, and training sessions, and reviews publications to remain current on principles, practices, and new developments in the field of accounting.
• Performs related duties as assigned.

Qualifications

Incumbents at the Accountant I level may exercise some of the knowledge and abilities listed below in a learning capacity.

Knowledge of :

Ability to :

Minimum Qualifications :