Executive Assistant

University Staff

Description

Position Details

University of Colorado | Denver

Official Title : Executive Assistant

Working Title : Executive Assistant

FTE : Full-time

Salary Range : $68,861 - $76,109

Position #00001244 - Requisition #36925

Join the University of Colorado Denver

About the University of Colorado - Denver

Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We're the state's premier public urban research university with more than 100 in-demand, top ranked bachelors, master's, and doctoral degree programs. We partner with diverse learners-at any stage of their life and career-for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu.

Job Description

• Applications are accepted electronically ONLY at www.cu.edu / cu-careers

The Office of Advancement connects those who are passionate about education and research to the people and programs at CU Denver who can excel with their support. We serve as a trusted campus and community resource that inspires alumni pride and private support to advance CU Denver's mission, and we work to ensure a bright and promising future for CU Denver through robust engagement, transformative philanthropy, and a deep sense of pride in the university.

The Executive Assistant provides administrative and technical support to the Vice Chancellor for Advancement under the direction of the Strategic Advisor. Coordinate day-to-day activities of the Office of Advancement, handling a broad range of inquiries and assignments. The position possesses project management skills, effective analytical and problem-solving skills, works well under pressure, and has the ability to handle complex and concurrent tasks. The position exercises initiative to achieve goals and objectives, maintains confidentiality and establishes and maintains positive working relationships.

Executive Assistant

What you will do :

Provide executive support to the Vice Chancellor of Advancement and members of the Advancement leadership group

Manage Office of Advancement administrative activities / projects

Curates and Prioritizes lists of key stakeholders for Chancellor engagement, guiding these lists through multiple layers of internal approval processes to ensure value adds for the Chancellor and campus, and collaborating weekly with the Chancellor's support staff to schedule and facilitate strategic donor interactions and initiatives. From start to finish, ensure seamless execution by tracking follow-through on action items, preparing detailed briefings and talking points for each interaction, and advising on the structure and content of events and meetings to maximize engagement and alignment with Advancement, Chancellor, and institutional goals.

Work with Office of Advancement and members of the leadership team to ensure office-wide execution of major initiatives and events

Conduct background & preparation research and compile information for upcoming meetings that include the Vice Chancellor and / or members of the Advancement leadership group

Track and follow up on action items from leadership meetings led by the Vice Chancellor for Advancement and / or by the Strategic Advisor

Manage special projects for to the Office of Advancement including but not limited to team retreats, campaign workshops, etc.,.

Manage and oversee Advancement's Standing Operating Procedures (SOPs). Facilitates the review of newly created SOPs and the annual review process. Ensures accuracy, relevance, and alignment with evolving organizational needs. Collaborates with key stakeholders and SOP architects to assess and update procedures, facilitate feedback loops, and incorporate improvements. Leads the organization and maintenance of a comprehensive filing systems for SOPs, ensuring easy access and efficient use for current and future reference.

Manage the Vice Chancellor's and members of the Advancement leadership group's calendars, ensuring that engagements are appropriately and sensitively prioritized and managed

Respond in a timely manner to all requests from various sources, both internal and external, for the Vice Chancellor's time

Coordinate meetings and events that include Vice Chancellor and / or members of the Advancement leadership group

Coordinate departmental agendas, support agenda planning, take notes, and track follow up for meetings that include Vice Chancellor for Advancement

Assist with managing expenses, preparing expense reports, reconciliation, and mileage / travel reports for Vice Chancellor and Assistant Vice Chancellors for Advancement under the direction of the Director of Finance & Administration

Provides back up office presence when needed

Performs all other duties as assigned

Qualifications you already possess (Minimum Qualifications)

Applicants must meet minimum qualifications at the time of hire.

Bachelor's Degree in business, public administration, communications, marketing, social science, or a related field from an accredited institution.

Substitution : A combination of education and related technical / paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualification to possess (Preferred Qualifications)

At least three (3) years of experience working in a complex university environment with progressive responsibility

Experience with program or project management with ability to effectively lead a team to accomplish critical strategic objectives

Knowledge, Skills, and Abilities

Knowledge of, or desire to learn, university policies and procedures, and ability to apply them

Strong attention to detail and organizational skills

Strong communication skills and the ability to work well with a wide audience

Proficiency with communication, word processing, spreadsheet, presentation, and scheduling software (such as Microsoft Outlook, Teams, Word, Excel, Access, PowerPoint, and Adobe Professional)

Ability to take dictation

Ability to manage executive email inboxes

Ability to interact and partner positively with students, faculty, staff, administrators, donors, and visitors

Ability to establish work priorities and adapt to changing needs

Ability to follow through to ensure completion of activities by the deadline established

Ability to communicate effectively with all levels of faculty, administration, staff and students in both a written and verbal capacity

Ability to manage complex, sensitive, and confidential information

Ability to cooperate and support other department staff in order to contribute to a productive work environment

Ability to develop office processes as needed

Ability to work both individually and as a team with the support staff for the Chancellors and other Associate / Vice Chancellors

Conditions of Employment

This position will be expected to be in the office four days out of the week. This individual will be provided a remote work day of their choosing.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] .

Compensation and Benefits

The salary range ( or hiring range ) for this position has been established at $68,861 - $76,109.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range ( or hiring range ) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits : https : / / www.cu.edu / employee-services / benefits

Total Compensation Calculator : http : / / www.cu.edu / node / 153125

Application Deadline

2025. Those who do not apply by this date may or may not be considered.

Required Application Materials :

To apply, please visit : http : / / www.cu.edu / cu-careers and attach :

A cover letter which specifically addresses the job requirements and outlines qualifications

A current CV / resume

Questions should be directed to Nickolas Chabot-Olson, [email protected]

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment / employment.

Application Materials Required : Cover Letter, Resume / CV, List of References

Job Category

Professional Support Services

Primary Location

Denver

Department : U0001 Anschutz Med Campus or Denver - 30228 - ADM-CHAN Advancement Denver

Schedule

Full-time

Posting Date

May 23, 2025

Unposting Date

Ongoing

Posting Contact Name : Nickolas Chabot-Olson

Posting Contact Email : [email protected]

Position Number : 00001244