Chief Financial Officer

Chief Financial Officer

The Chief Financial Officer is responsible for planning, developing and executing financial operations, safeguarding the assets of Sarah Reed Senior Living through adequate accounting control systems, policies and programs, preparing budgets, financial statements, and reviewing tax returns, supervising all accounting functions, billing, fixed assets, cash management, information technology systems, and payroll, and overseeing accounting staff.

Essential Duties & Responsibilities

Monitors Accounting staff to ensure efficient and professional operation of department. This includes talking with staff and following up on any concerns of employee issues brought to his / her attention, and disciplines staff appropriately and retrains and mentors to correct any inappropriate behaviors or procedures. Promptly follows up with all new hires (and paperwork) and accurately assesses performance evaluations.

Establishes and maintains financial records systems in accordance with generally accepted accounting standards and auditing principles

Oversees the approval and processing of revenue, expenditure and position control documents, department budgets, and the maintenance of accounts and ledgers, ensuring compliance with appropriate government regulations and policies, and ensuring maintenance of appropriate internal control safeguards

Prepares monthly financial statements, annual financial reports, and other information reports and requests, ensuring reporting accuracy and integrity

Prepares and coordinates Medicare and Medicaid cost reports, Continuing Care (CCRC) State Reporting, and any other annual required reporting prior to their due dates

Monitors closely accounts receivable balances and follows up on delinquent accounts per company established policy and procedure

Coordinates annual renewal of insurances (liability, property, workers' comp) and ongoing insurance matters

Initiates the annual audit and provides various schedules and information for the annual audit of financial statements and filing of IRS 990 tax return.

Initiates the annual audit and provides various schedules and information for the annual audit of the 401(k) plan and filing of IRS 5500 tax return

Provides ongoing support for defined benefit plan, dental, health, and welfare plans, and approves filing of IRS 5500 tax returns

Presents pertinent financial matters to the Finance Committee at its regularly scheduled meetings ensuring the Committee is well informed of monthly operating costs, trends, or problems and makes recommendations for corrective actions as necessary

Reconciles the Endowment, Special Purpose, and Retirement Fund accounts and provides a printed report to the Finance Committee on a monthly basis

Prepares and submits to the Finance Committee a projected operating budget and capital budget two months prior to the close of the fiscal year

Prepares and monitors monthly debt payments and reports to bank on a quarterly and annual basis

Provides support to Department Heads in planning initiatives, through management and financial information analysis, reports, and recommendations

Non-Essential Duties & Responsibilities

Backup for biweekly payroll processing and weekly accounts payable processing

Develops, implements, and coordinates the application of finance, accounting, billing, and audit procedures

Maintains cost accounting reports regarding operating costs of each program service. Maintains detailed schedules for all applicable balance sheet accounts.

Maintains updated listing of all investments and other pertinent accounting reports

Updates life lease (entrance fee) amortization schedule

Establishes and implements short term objectives and long term goals, strategic plans, and operating procedures; monitors and evaluates program and operational effectiveness, and effects changes required for improvement

Attends Administrative Staff and in-Service Meetings and Chief Executive Officer approved relevant seminars / workshops

Other related duties and responsibilities that may become necessary as directed by the Chief Executive Officer or Finance Committee

Qualifications

Accounting degree, MBA, or CPA preferred

Minimum 3-5 years experience that is directly related to the duties and responsibilities specified

Knowledge, Skills, & Abilities

Knowledge of federal and state financial regulations and facility financial policies and procedures

Knowledge of computerized information systems used in financial and / or accounting applications

Ability to communicate effectively, both orally and in writing, with personnel, residents, and external customers

Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures

Ability to analyze and interpret financial data and prepare financial reports, statement and / or projections

Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments

Possesses mature judgment and able to foster a cooperative work environment

Ability to accept change and be supportive of administration when change is necessary for the interest of Sarah Reed and resident care

Knows and adheres to all departmental policies, emergency and evacuation procedures, and industry regulations; i.e., HIPAA, Corporate Compliance

Treats residents, employees, and coworkers as customers, providing quality service and assistance

Physical & Visual Requirements

Sitting and talking / hearing and repetitive use of both hands required 2 / 3 of the time

Frequent use of hands