Administrative Assistant

Position Overview :

We are seeking a dynamic and versatile Administrative Assistant to join our team. The ideal candidate is a self-starter who thrives in a fast-paced environment, takes pride in being highly organized, and consistently goes above and beyond to support the team. This individual will play a key role in keeping our office operations running smoothly and efficiently, while providing excellent support across a range of administrative functions.

Key Responsibilities :

Answer and direct incoming calls with professionalism and a friendly demeanor

Welcome and assist guests and visitors, ensuring a positive experience

Manage calendars, schedule appointments and coordinate meetings

Oversee conference room scheduling and ensure meeting spaces are prepared

Maintain office supplies and place orders as needed

Manage and update SharePoint sites and shared documents

Coordinate meal orders for meetings and team events

Prepare and submit expense reports accurately and on time

Distribute branded apparel and manage inventory

Provide travel booking and logistics support

Serve as backup support for fellow administrative team members

Assist with the planning and execution of employee recognition programs

Required Skills and Qualifications :

Friendly, professional and polite demeanor

Strong team player with a collaborative attitude

Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams)

Exceptionally organized and detail-oriented

Able to prioritize tasks and manage time effectively

Capable of working independently with minimal supervision

Proactive problem solver with a strong sense of ownership and accountability

Preferred Qualifications :

Three plus years of experience in a corporate or professional setting

Experience with travel booking and expense management systems

Familiarity with SharePoint content management

Top qualifications : Professionalism, Organization, MS Office

Preferred. Booking Travel, Expense Management Systems, SharePoint Content Management