Document Control Specialist

Summary / Objectives :

The Document Control Specialist is responsible for managing and maintaining documentation systems related to manufacturing processes. This includes the creation, organization, distribution, and archiving of controlled documents, such as work instructions, standard operating procedures (SOPs), customer documentation, engineering specifications, and quality assurance documents. This role ensures compliance with industry regulations and quality standards while supporting the efficient flow of manufacturing documentation throughout the organization.

This position works closely with Engineering, Production and Quality as well as our Contract Manufacturing Customers and other Pelco Solutions locations to ensure documents accurately reflect current processes, product requirements and customer expectations.

Essential Duties and Responsibilities include the following :

• Document Management :

Organize and control all manufacturing-related documentation (SOPs, batch records, drawings, specifications, etc.), ensuring they are up to date, accurate, and compliant with relevant industry standards.

Coordinate with Production to ensure work instructions, manufacturing aids, and build documentation reflecting current processes and needs.

Manage a system for version control, ensuring that obsolete documents are properly archived and not used in the manufacturing process.

Ensure that all controlled documents comply with company policies, industry regulations, and relevant standards (such as ISO 9001 : 2015, MUTCD, etc.).

Provide support to manufacturing and quality teams regarding the use of controlled documents, including training on document control procedures and systems.

Ensure the secure archiving of outdated documents and records, following regulatory and company retention policies.

Identify opportunities to improve the document control process and recommend improvements to increase efficiency, accuracy, and compliance.

Communicate promptly and professionally.

Reasonable accommodation may be made to enable qualified individuals with disabilities or limitations related to, affected by, or arising out of pregnancy, childbirth or related medical conditions to perform the essential functions, unless the accommodation will cause undue hardship.

Qualifications

Education and / or Experience :

Skills & Competencies :

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to qualified individuals in accordance with applicable state and federal law.

Work Environment :

Benefits :

Pelco Solutions is proud to be an equal opportunity employer. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, parental or pregnancy status, national origin, age, citizenship, marital status, disability, or veteran status, or any other characteristic protected by federal, state, or local laws.

Monday - Thursday 7 : 00am - 4 : 30pm and Friday 7 : 00am - 11 : 00am