Administrative Assistant - Temporary

Administrative Support Assistant

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The purpose of this position is to be responsible for providing administrative support to the Family Services Supervisor and Sacramento County Operations Administrators.

Essential Duties and Responsibilities :

Administrative Assistance Assignments :

• Retrieves messages from voicemail and forwards to appropriate personnel.
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to the appropriate personnel department, or corps.
• Daily monitors referral websites, and forwards referrals to the appropriate case manager or resource.
• Takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable.
• Answers questions about organization and provides callers with address, directions, and other information.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Schedules appointments for Caseworkers as needed.
• Update monthly calendars for all programs.
• Makes copies of correspondence or other printed materials.
• Prepare outgoing mail and correspondence, including e-mail and faxes.
• Distribute interoffice mail to appropriate personnel.
• Organize and maintain client file system and file correspondence and other records.
• Assist and collect personnel related paperwork and forward necessary documents to County Administration / Human Resources.
• Assists the Supervisors / Managers with the process of contract compliance, and with contract reports related to the programs, as assigned by supervisor or administrators.
• Provide support with special assignments.
• Provides donation receipts.
• Maintains inventory of office supplies and orders for Family Services.
• Performs other clerical duties as needed, such as filing, photocopying, and collating or any other duties assigned by the Supervisor or Administrators.
• Monitors visitor access.
• Assists with the coordination of volunteers with Family Services operations and events.

Administrative Support Assignments :

Case Management Assignments :

Workforce Development Assignments :

Liaison to Other Salvation Army Programs :

Knowledge, Skills, Abilities and Other Qualifications Requirements :

Physical Requirements :

Qualifications : Behaviors :

Education :

Licenses & Certifications :

Experience :

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

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