DPS - DLD - Administrative Assistant Field Ops - 0156

Job Posting

Performs highly complex (senior-level) administrative support for a DL Regional executive driver license office and / or HQ Service Manager(s). Work involves preparing reports, coordinating payroll / employment-related actions; coordinating the dissemination of information; developing efficient filing systems and coordinating records retention systems; and coordinating internal administrative support work. May supervise the work of others. Work is performed under limited supervision, with moderate latitude for the use of initiative and independent judgment.

Essential duties / responsibilities include :

• Provide phone coverage and respond to escalated customer inquiries and resolve issues; distribute documents; and plan / schedule / coordinate appointments.
• Prepare, review, track and coordinate correspondence and personnel-related documents, Human Resource Actions, and performance evaluations.
• Update manuals and maintain employee records, act as notary for statements, complaints, depositions, etc.
• Initiate and coordinate action to fill vacancies, serve on interview boards, and provide applicant acceptability.
• Create, maintain and review internal communication documents, files, and reports.
• Prepare, interpret, and disseminate information regarding internal rules, policies, regulations, and procedures.
• Review and process documents, procurements and payments for supplies, services, contracts.
• Serve as Timekeeper. Prepare travel vouchers. Prepare and submit Computer Security and / or Local Security Administrator request.
• Attends work regularly and observes work hours in accordance with agency leave and attendance policies. Perform other duties as assigned.

Qualifications :

General qualifications and requirements :

Physical and / or environmental demands :

State of Texas Benefits and Retirement Information : https : / / www.ers.texas.gov / Current

DUE TO THE HIGH VOLUME OF APPLICATIONS, WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.