Purchasing Coordinator

Job Title : Purchasing Coordinator

Location : Glendale Heights, IL

Reports to : Senior Director of Operations & Sales

Department : Purchasing

Position Summary

The Purchasing Coordinator plays a central role in managing the company’s international purchasing and import operations—from issuing purchase orders and coordinating with global suppliers to ensuring timely delivery of materials to our facilities. This position serves as the primary contact for vendors, freight forwarders, and brokers, ensuring all documentation and regulatory requirements are met for the import of food products.

This role requires a detail-oriented, reliable, and proactive professional who thrives in a fast-paced environment. The ideal candidate will have strong organizational and communication skills, the ability to manage multiple priorities, and a desire to learn and master import documentation, customs, and compliance processes.

Key Responsibilities

1. Purchase Order Management

• Create, manage, and monitor purchase orders in the ERP system based on approved purchasing needs and forecasts.
• Communicate with suppliers to confirm product details, pricing, and documentation requirements.
• Ensure all purchase order documentation (invoices, COAs, ISF, FDA paperwork, etc.) is received prior to shipment.
• Review and reconcile vendor invoices against POs and shipment records to support timely invoice approval.

2. Shipment Tracking & Coordination

3. Vendor Communication & Documentation

4. Data Management & Process Improvement

5. Interdepartmental Collaboration

Qualifications & Experience

Required :

Preferred :

Key Attributes

Why Join Us

This is an exciting opportunity to build expertise in international supply chain and purchasing within a growing food manufacturing organization. You’ll work closely with leadership and multiple departments, ensuring smooth coordination of imported ingredients from supplier to facility—while helping maintain the highest standards of quality, efficiency, and compliance.