ADMINISTRATIVE ASSISTANT III

Job Title : Administrative Assistant Level- III

Location : Lenexa, KS 66215

Shift : Tuesday - Saturday (6 : 00 pm to 1 : 00 am)

Training hours : 6-8 weeks 10 AM - 4 PM Monday - Friday.

Duration : 12 Months

Pay Rate : $22.95 / hr on W2

Job Summary

The Administrative Assistant III provides high-level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned administrative programs and projects. May supervise or give work direction to lower-level clerical personnel.

Job Duties - Some examples of the job duties may include :

• The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen / route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.
• May supervise or give work direction to lower-level clerical personnel.
• May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.
• May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.
• May plan and coordinate meeting arrangements including travel and lodging and process expense reports.
• May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.
• May review, prioritize and determine actions for all incoming correspondence and mail.
• May order office supplies and equipment; organize and maintain department filing systems and other records.
• May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases.
• May assist with monitoring and approving departmental expenditures, department budget and account records.
• May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively.
• May compose documents; maintain relevant databases; update departmental websites and related records.
• May be exposed to confidential information and handle confidential matters.
• May research, analyze and summarize data for reports independently and assist with large project coordination.
• May maintain calendars for management.

Job Requirements :

Additional Job Details :

Training hours : 6-8 weeks 10 AM - 4 PM Monday - Friday.