Administrative Assistant II

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Job Category : University Staff

Employment Type : Regular

Job Profile :

Administrative Assistant II

Job Summary :

The Department of Psychology is looking for a team-oriented, customer-focused staff member to help support our faculty, staff, postdocs, graduate students, undergraduate students, and visitors. The position serves as the primary operations contact for the department, providing critical assistance to both departmental and building operations. Responsibilities include managing mail and packages, copiers, supplies, exam materials, keys, and other duties.

This position is also the frontline for helping coordinate building work orders and repairs, tracking projects, preparing spaces, and scheduling with trades as needed. Building or maintenance experience is not needed. Additional duties include serving as backup for a number of functions in the department.

Hours generally scheduled Monday - Friday, 8 : 00 AM - 4 : 30 PM.

The work schedule has a small window of flexibility for start and end times.

If you are interested in helping support the exciting teaching and research happening in our highly successful department, we encourage you to apply.

Key Job Responsibilities :

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Maintains established methods and organizational systems directed at the maintenance of electronic / physical records related to work operations according to established policies and procedures
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

Department :

College of Letters & Science | Department of Psychology

Compensation :

The typical starting salary for this position is $21.00 / hour depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurance and saving accounts; and retirement benefits.

Required Qualifications :

Preferred Qualifications :

Education :

H.S. Diploma Required

How to Apply :

Click the "Apply" button to start the application process.

You will be prompted to upload the following documents :

Applicants should attach a letter of qualifications / cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. Please note, there is only one attachment field. You must upload all of your documents in the attachment field.

Selected applicants will receive an invitation to participate in interviews 3-5 business days following the application deadline.

Once finalists are identified, they will be asked to provide names and contact information for at least three professional references, including a current / former supervisor. References will not be contacted without advanced notice.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information :

Elizabeth Rose, erose3@wisc.edu

Relay Access (WTRS) : 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity :

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.