Sales Operations Analyst

Position : Sales Operations Analyst (Part Time, Non-exempt)

Department : Finance

Reports to : Assistant General Manager

Summary : Insignia Event Services is a leading event solutions provider, affiliated with the Arizona Cardinals, proudly producing all events at State Farm Stadium, including Arizona Cardinals home games. Complementing the events at State Farm Stadium, Insignia Event Services exclusively manages Sportsman's Park and Heritage at Sportsman's Park, offering flexible venues for everything from pre-game activities and tailgating to concerts, festivals, corporate events, and graduations. Our services range from full-service event production, staging, and equipment rental to live presentation and transportation logistics, making us a trusted partner for exceptional events in Arizona.

Primary Job Duties :

• Manage the full proposal development lifecycle from analyzing RFP requirements to final submission, ensuring compliance, competitiveness, and professional presentation
• Conduct thorough quality checks on all proposals to ensure clarity, consistency, and technical accuracy while managing and meeting all deadlines
• Maintain and regularly update a repository of past proposals, templates, and standard content for future use and adaptation
• Track the status of submitted estimates, proposals, invoices, respond to clarification requests, and support contract negotiations where applicable
• Monitor and maintain accurate financial records and forecasts Profit and Loss statements, identifying any discrepancies and recommend solutions
• Analyze financial data, review labor reports against payroll data, and prepare detailed reports as needed
• Coordinate with internal partners on event needs / logistics, labor needs, and any potential challenges
• Process and track invoices post-event and coordinating with vendors as required, ensuring timely completion and resolution of any issues
• Utilization of Salesforce to input scope of work and order details
• Ensure compliance with financial policies and procedures
• Other as assigned

Qualifications / Requirements

All offers of employment at Insignia Event Services are contingent upon clear results of a thorough background check.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class