Program Coordinator

The Opportunity :

The UCF College of Medicine is currently accepting applications for a Program Coordinator. This role is responsible for managing and implementing various business operations, such as revenue-generating contracts, facilities management, fiscal responsibilities, and administrative tasks for the College of Medicine. This includes support for property management and / or responsibility for facilities related to medical education, clerkships, student housing, research, and clinical support.

Responsibilities :

Provides support functions as it relates to medical and academic support operations for student housing, classrooms, clinical skills, anatomical facilities, research, clinical and health locations.

Oversees coordination of facility issues, apartment work orders, and student rotations.

Travels to all College of Medicine off-site and out-of-town locations monthly to maintain compliance of contracts and occasionally required to address student concerns after hours.

Plans and oversees work performed by contractual and facility personnel / agencies for the College of Medicine.

Assists with maintaining and initiating business service contracts and warranty issues on installed items.

Coordinates the development, implementation and interpretation of operating procedures.

Assists outside food vendors for cafe operations at COM sites.

Oversees the installation of furniture, fixtures and other COM-related equipment.

Operates programs and services efficiently by assuring compliance to code requirements and ergonomic measures.

Tracks deliveries, supervises installations and set-up.

Organizes layout and schematic drawings. Monitors furnishings and resolves issues at student clerkship apartments.

Provides assistance when needed to maintain critical university functions and perform duties even during an interruption in normal operations. May be designated as Department Critical Personnel in the event of an emergency or disaster.

Prepares purchase orders & assures inventory quantities are sufficient for needs.

Coordinates with multiple suppliers to monitor orders, changes or cancellations.

Contacts suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries.

Tracks and reviews the accuracy of specifications, invoices and payments including monthly apartment charges.

Assists with revenue generating tracking, processing and preparation of financial reports as it pertains to facility usage agreements, cafe operations, and other revenue generating events.

Attends pertinent event related meetings and assist legal to prepare documents.

Creates quotes, obtain approvals, request insurance information, and coordinate additional labor, supplies and set up. Assists with capital and space planning.

Maintains database of all floor plans.

Assists with administrative duties that may include support of reception area.

Assists with the preparation of budgets and allocation of operating funds.

Determines and forecasts funding requirements and provides justifications for budget requests.

Collects and analyzes data as appropriate and prepares necessary reports.

Safeguards and organizes essential records and record-keeping systems.

May be asked to serve as liaison between the department and other agencies / departments.

Arranges, coordinates and schedules individual or group meetings as it relates to job functions.

Provides support for student clerkship rotations.

Prepares and distributes key packets for different housing locations.

Coordinates with various departments for lease renewals or changes in quantity of apartments needed.

Performs other duties as assigned to include but not limited to required university and college training.

May on occasion be asked to assist with last-minute requests for assistance with other duties within the department.

Minimum Qualifications :

Bachelor's degree or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6) .

Preferred Qualifications :

Experience in Property Management / Property Operations.

Previous operational management experience.

Experienced in utilizing Adobe Creative Suite, Microsoft Office Suite, and CRM Software.

The most successful candidates may possess the following qualities :

The ideal candidate is detail-oriented and takes a proactive approach to their work.

The ideal candidate will demonstrate strong typing proficiency.

The ideal candidate will be able to work independently.

Special Instructions to the Applicants :

This position requires a valid Class E driver's license. This position may involve driving to various locations on and off campus to conduct University business.

The anticipated salary range for this position is $ 48,722 - 59,684. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers :

Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

Paid time off, including annual and sick time off and paid holidays

Retirement savings options

Employee discounts, including tickets to many Orlando attractions

Education assistance

And more...For more benefits information, view the UCF Employee Benefits Guide .

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

College of Medicine (COM) - Admin and Finance

Work Schedule

Monday-Friday 8am-5pm; Occasional Nights and weekend travel is required.

Type of Appointment

Regular

Expected Salary

$48,722.00 to Negotiable

Job Posting End Date

12-05-2025-12-00-AM

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu .

For general application or posting questions, please email talent@ucf.edu .