Professional Operations Associate

Job Title : Professional Operations Associate Location :

System Business Office Department Name : HIM - Professional Req :

0000207736 Status : Hourly Shift : Day Pay Range : $21.69 - $30.64 per

hour Pay Transparency : The above reflects the anticipated hourly

wage range for this position if hired to work in New Jersey. The

compensation offered to the candidate selected for the position

will depend on several factors, including the candidate's

educational background, skills and professional experience. Job

Overview : This role is for a Professional Operations Associate to

provide high-level administrative and operational support to the

Assistant Vice President of Medical Group Coding, as well as to the

System Professional Coding Directors and Managers. This role is

essential to the smooth functioning of the professional coding

department and supports a wide range of activities including

scheduling, reporting, data tracking, PowerPoint editing &

creation, document management, and communication coordination. The

ideal candidate is detail-oriented, highly organized, and

comfortable working in a fast-paced, healthcare-focused environment

participating in multiple special projects. This position requires

strong administrative skills, proficiency in Microsoft Office

tools, especially Excel & PowerPoint, and the ability to manage

sensitive information with discretion. The successful candidate

will have experience with animation, transitions, and taking

information from gathered resources in order to craft PowerPoint

presentations for large audiences. Familiarity with healthcare

operations, coding workflows, or revenue cycle processes is

preferred. Qualifications : Required : HS diploma or GED equivalent

Minimum 2 years of professional support experience in a healthcare

environment. Proficiency in Microsoft Office Suite (Excel, Word,

Outlook) required. Advanced PowerPoint skills required. Solid

foundational Excel skills required. Strong organizational skills

and attention to detail. Experience using Zoom & Microsoft

Teams for scheduling. Ability to manage multiple tasks, prioritize

effectively, and meet deadlines. Excellent written and verbal

communication skills. Ability to work independently and

collaboratively in a dynamic, fast-paced environment. Ability to

learn new technology and work with various systems. Discretion in

handling confidential and sensitive information. Preferred :

Associate’s degree or coursework in healthcare administration,

business, or a related field preferred. Familiarity with medical

terminology and / or medical records, coding / billing, or revenue

cycle. Familiarity with Epic or other EHR is a plus. Scheduling

Requirements : Full-Time, 37.5 hours a week Onsite at Oceanport, NJ

2 days per week, with opportunity to travel to other RWJBH facility

sites as needed. Essential Functions : Provides professional support

to the AVP of Medical Group Coding and professional coding

leadership, including calendar management, meeting coordination,

and preparation of agendas, minutes, and presentation materials.

Participates and owns PowerPoint editing, updating, management, and

organization for Physician and Coder Education and organization

presentations. Assists with the collection, formatting, and

distribution of coding productivity and quality reports,

dashboards, and audit reports. Maintains organized records of

coding education sessions, audit results, and provider

communications in shared repositories. Supports the tracking of

coding-related inquiries, training attendance, and follow-up

actions across the enterprise. Assists in preparing and formatting

coding education materials and policy documents for distribution.

Assists in researching and regulatory updates. Coordinates

logistics for virtual and in-person meetings, including scheduling,

invitations, and technology setup. Monitors shared inboxes and

routes inquiries to appropriate team members for timely resolution.

Assists with data entry and maintenance of tracking logs for

provider reviews, denials, and compliance-related activities.

Supports the onboarding process for new coding staff and vendors by

preparing welcome materials and access requests. Maintains

confidentiality of sensitive information and ensures compliance

with HIPAA and organizational privacy standards. Collaborates with

other administrative and operational staff across departments to

support cross-functional initiatives. Performs other duties as

assigned. Other Duties : Please note this job description is not

designed to cover or contain a comprehensive listing of activities,

duties or responsibilities that are required of the employee for

this job. Duties, responsibilities and activities may change at any

time with or without notice. Benefits and Perks : At RWJBarnabas

Health, our market-competitive Total Rewards package provides

comprehensive benefits and resources to support our employees’

physical, emotional, social, and financial health. Paid Time Off

(PTO) Medical and Prescription Drug Insurance Dental and Vision

Insurance Retirement Plans Short & Long Term Disability Life

& Accidental Death Insurance Tuition Reimbursement Health

Care / Dependent Care Flexible Spending Accounts Wellness Programs

Voluntary Benefits (e.g., Pet Insurance) Discounts Through our

Partners such as NJ Devils, NJ PAC, Verizon, and more! Choosing

RWJBarnabas Health! RWJBarnabas Health is the premier health care

destination providing patient-centered, high-quality academic

medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We

honor and appreciate the privilege of creating and sustaining

healthier communities, one person and one community at a time. As

the leading academic health system in New Jersey, we advance

innovative strategies in high-quality patient care, education, and

research to address both the clinical and social determinants of

health. RWJBarnabas Health aims to truly make a unique impact in

local communities throughout New Jersey. From vastly improving the

health of local residents to creating educational and career

opportunities, this combination greatly benefits the state. We

understand the growing and evolving needs of residents in New

Jersey—whether that be enhancing the coordination for treating

complex health conditions or improving community health through

local programs and education. Equal Opportunity

Employer