Chief of Staff (Founders Partnerships & Operations Associate)

Relationship-Driven Operator

We're looking for a smart, proactive, and emotionally intelligent operator to work directly with our founder. Your mission is to expand and manage the founder's network of relationships with clients, partners, and influencers while keeping communication and follow-ups running seamlessly.

This isn't a traditional assistant role. It's a relationship-driven operator position for someone who loves startups, understands people, and can represent a founder with judgment, warmth, and precision.

You must have near-native written English and be able to write naturally, persuasively, and in the founder's tone across different audiences.

Manage and nurture key relationships stay in touch with referral sources, clients, and other important contacts; send thank-you notes when needed; and keep interactions tracked in HubSpot.

Develop partnerships and collaborations research and engage potential partners (accelerators, communities, SaaS tools, etc.), manage outreach and follow-ups from the founder's name, and track progress in HubSpot.

Handle influencer outreach (lightweight) identify and build relationships with a small group of relevant influencers and coordinate collaborations.

Maintain organized systems & reporting keep HubSpot updated and provide concise weekly summaries of progress, new connections, and follow-ups.

Document systems and processes record workflows, templates, and communication processes for transparency and consistency across the team.

Handle core administrative support manage the founder's inbox, calendar, and follow-ups to ensure smooth operations and free up time for strategic work.

Communicate and act on the founder's behalf write and correspond in the founder's tone, protect confidentiality, and represent the company with clarity and professionalism.

High-EQ communicator. Reads tone intuitively, writes nuanced messages in the founder's style, and makes others feel genuinely heard and valued.

Curious networker. Naturally interested in startups, investors, and founders enjoys connecting dots and learning who's behind what.

Organized operator. Keeps track of dozens of relationships, conversations, and follow-ups with flawless attention to detail; never lets things slip.

Proactive problem-solver. Spots opportunities or issues early and takes initiative to act doesn't wait for instructions.

Mimic ability. Can write and communicate as the founder with precision in tone, judgment, and phrasing.

Trustworthy & discreet. Handles sensitive information and communications with absolute confidentiality and professionalism.

Comfortable with ambiguity. Thrives in unstructured environments; builds simple systems to bring order and clarity without being told.

Fast writer & researcher. Can quickly draft thoughtful outreach, follow-ups, or summaries, and find credible background info within minutes.

Worked directly with a founder, executive, or investor in a Chief of Staff, Founder's Associate, EA, or Partnerships role, managing communication and priorities.

Experience in startups, venture capital, or tech ecosystems, understanding how founders and operators interact.

Managed external relationships or partnerships clients, communities, or influencers not just internal projects.

Written professional communication in near-native English on behalf of a company or executive, adapting tone to context and audience.

Proven ability to stay organized and reliable using tools like HubSpot or similar CRM systems.

Can draft 90% of outbound communication in the founder's tone with minimal editing.

100% of active referrals, partners, and influencer conversations logged in HubSpot.

At least 20 net new or reactivated relationship touchpoints initiated per month.

• ? 95% of follow-ups completed within 2 business days.

Inbox, calendar, and follow-ups handled smoothly without reminders for 3+ weeks.

Weekly summaries delivered consistently with clear highlights and next steps.

Core workflows and outreach processes documented.

You'll operate at the intersection of network-building and execution gaining deep exposure to founders, partners, and high-level collaborations. It's a rare opportunity to work side-by-side with a founder, shape how a fast-growing startup builds relationships, and see firsthand how great partnerships drive growth and reputation.

Competitive salary in USD

Full remote work with flexible working hours

28 working days of vacation a year

7 days of sick leave

Perks cafeteria : annual reimbursements for things that matter to us (health, self-development, travelling, home office upgrade, mental wellness, etc.)

Mental health support program

Help with maintaining your Ukrainian PE

Startup culture with open communication