Job Corps Financial and Administrative Assistant

Corps Financial And Administrative Assistant

The Corps Financial and Administrative Assistant provides essential support to the Corps Officer and works in close collaboration with DHQ / Finance / CAST across The Salvation Army Allentown Corps and The Salvation Army Rich Flemming Hospitality House. This position is crucial for ensuring the accurate and timely processing of financial transactions and general administrative tasks at both locations, maintaining financial accuracy, transparency, and compliance, while also streamlining administrative processes and fostering effective vendor relationships.

Responsibilities

Bank Deposits and Cash Handling (Both Sites) :

• Timely Bank Deposits : Prepare bank deposits according to policy for both the Allentown Corps and the Hospitality House, making copies of all supporting documentation. A copy of each deposit ticket and supporting information will be promptly sent to CAST.
• Petty Cash Management : Responsibly manage all aspects of the Petty Cash Bank at both locations, which includes :
• Maintaining separate Cash Receipt Books for each site and providing receipts for all contributions received or fees paid by program participants and others.
• Processing cash reimbursements in strict adherence to Salvation Army policy for both the Corps and the Hospitality House.
• Maintaining adequate cash on hand at each location and submitting accumulated supporting documentation along with check requests to CAST for replenishment.
• Performing periodic, but at least weekly, reconciliations of the petty cash bank for both sites by summing collected receipts, authorized cash advances, and cash on hand.
• Following up to ensure that any cash advances are closed out (with required receipts and any cash balance) within 30 days of issuance for both sites.
• Ensuring the Petty Cash box is always safely locked away whenever it is not being actively used at either location.

Data Entry and Record Keeping (Both Sites) :

Financial, Clerical, and Business Administration Support (Both Sites) :

Professional Development and Other Duties :

The above list of job duties is not exclusive or exhaustive and the candidate will be required to undertake such tasks as may reasonably be expected within the scope of the post.

Qualifications

Requirements :

Associate's degree in business administration, Accounting, Finance, or a related field is preferred. Equivalent experience will be considered in lieu of a degree.

Computer Literacy : Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. Experience with accounting software (e.g., QuickBooks, or similar fiscal management systems) and database management (e.g., Salesforce) is highly preferred.

Bi-Lingual (English / Spanish) is preferred, to better serve the diverse community.

Mandated Reporter Training : As a Mandated Reporter, must provide proof of having completed training on recognizing and reporting child abuse, meeting the training standards of PA Act 153 of 2014, within 30 days of employment. Recurrent training is required every five years thereafter.

Contact : Please submit your resume and cover letter as instructed below.

External candidates interested in this position please apply online at http : / / careers.salvationarmy.org.

Internal candidates interested in applying for this position please apply at http : / / internal-usesalvationarmy.icims.com.

No Phone Calls Please.

Released by the Divisional Human Resources Department on 6 / 16 / 25

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.

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The Salvation Army, an international movement, is an evangelical part of the universal Christian church.

Its message is based on the Bible. Its ministry is motivated by