Solar Administrative Assistant

Company Overview

Advanced Green Technologies (AGT) is a leading solar contractor specializing in the design, procurement, and construction (EPC) of commercial, industrial, and utility-scale solar energy projects across Florida and the Caribbean. Since 2007, AGT has completed over 250 megawatts of renewable energy solutions for clients in sectors including education, defense, government, and manufacturing.

Position Summary

We are currently seeking a detail-oriented and proactive Solar Service Administrative Assistant to support the daily operations of our Solar Division. This individual will play a vital role in streamlining administrative tasks, maintaining accurate records, and facilitating effective communication across departments. The ideal candidate will have strong organizational skills, the ability to manage multiple responsibilities, and a professional demeanor.

Key Responsibilities

Coordinate service scheduling and manage conference room bookings

Handle invoice collections and follow up with clients on outstanding payments

Maintain inventory records and reorder supplies as needed

Manage Return Merchandise Authorizations (RMAs) and customer communication

Track employee timesheets and ensure accurate data entry

Generate reports and provide data analysis as requested

Copy, mail, and file invoices and related documents

Respond to emails, voicemails, and phone calls in a professional and timely manner

Enter service tickets and follow up with customers regarding services performed

Support meeting preparation, scan documents, and complete other clerical duties

Run monthly expense reconciliations through Concur

Perform miscellaneous administrative tasks and errands as directed

Requirements

High school diploma or GED required

0–3 years of administrative experience preferred

Experience in solar, roofing, or construction industries is a plus

Valid driver’s license with an insurable driving record

Successful completion of a background check and drug screening

Bilingual in English and Spanish is a plus

Proficiency in MS Office (Word, Excel, Outlook)

Ability to multitask, stay organized, and manage time effectively

Comfortable working in a dog-friendly environment

Working Conditions

Must adhere to all OSHA, state, and federal safety regulations

Reasonable accommodations will be made for individuals with disabilities

Employees are subject to random drug and alcohol testing as required

General Commitment

Uphold company values, policies, and safety protocols

Maintain confidentiality and protect proprietary information

Meet schedule and performance expectations

Perform other duties as assigned

Equal Opportunity Employer

Advanced Green Technologies is an equal opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

CC-C024413 EOE DFWP

Compensation details : 20-25 Hourly Wage

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