Administrative Assistant - Academic Programs 12 Month

Job Title : Administrative Assistant

Department : Department of Academics

Pay Grade : Clerical Salary Scale C13

Work Calendars : All 12 Month Staff (Service 240 Days)

FLSA Status : Non-Exempt

GENERAL PURPOSE

Working with all staff within the Assigned Department of Academics, the Administrative Assistant will perform general and clerical duties to support school / department operations. Successful candidates will demonstrate strong attention to detail in record keeping and written communication and the ability to work well with colleagues and the public.

MAIN JOB TASKS AND RESPONSIBILITIES

Team Coordination

• Prepare purchase orders to procure travel for staff, make hotel and travel arrangements
• Prepare, track, procure and distribute materials and supplies
• Process and track timesheets for hourly staff and consultants (stipend, and benefits)
• Keep accurate tracking records of expenditures for content coordinators
• Serve as the backup for the interpreter assignment system
• Performs complex and confidential administrative work in support of the assigned team
• Organizes meetings, including scheduling, sending reminders, preparing meeting agendas, and organizing catering, pick up and room setup

Support effective communications

Manage public inquiries with strong customer service

Support and demonstrate core values of SCPS

EDUCATION AND EXPERIENCE

KNOWLEDGE, SKILLS, AND ABILITIES

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.