Executive Administrative Assistant

About the Role

We are seeking a highly capable and polished Executive Administrative Assistant to work in our office in the North Hills (Pittsburgh) office, five days per week to directly support the leadership of a fast-growing staffing company. This is a critical position that ensures the President's office operates efficiently and strategically. The ideal candidate is proactive, resourceful, and skilled at handling a wide range of administrative and operational responsibilities with confidence and discretion. Experience in the staffing or professional services industry is highly desirable.

Key Responsibilities

• Act as a gatekeeper, screening communications and ensuring the President's time is focused on the highest-impact activities
• Manage the President's calendar
• Prepare, edit, and proofread presentations, reports, proposals, and internal communications
• Support client engagement efforts by coordinating high-level meetings, following up on action items, and preparing briefing materials
• Assist in monitoring operational metrics and staffing performance reports, compile summaries for executive review
• Coordinate meetings and leadership team sessions, including agenda preparation, minutes, and follow-up
• Handle confidential and sensitive information with the utmost professionalism
• Liaise with internal teams-including operations, recruiting, sales, and finance-to support companywide initiatives
• Manage expense reports, approvals, vendor coordination, and administrative workflows
• Support special projects and company events as needed, helping the President drive organizational priorities forward

Qualifications

What We Offer

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