Talent.com
No longer accepting applications
Facilities Coordinator

Facilities Coordinator

NAI / HALLMARK PARTNERS, LLCJacksonville, FL, US
6 days ago
Job type
  • Full-time
  • Part-time
Job description

Job Description

Job Description

Description :

Facilities Management Coordinator

Full-Time | Onsite | Jacksonville, FL

NAI Hallmark is seeking a highly organized, relationship-driven Facilities Management Coordinator to provide essential onsite support for a well-known financial institution with over 160,000 sq. ft. of retail and corporate office space throughout the greater Jacksonville area. This role is central to ensuring smooth operations, exceptional service delivery, and seamless execution of facilities needs across multiple locations.

You will support a dedicated Facilities Management Team, including the Director of Facilities Management, full-time and part-time Building Engineers, and work collaboratively with client leadership, vendors, and internal teams.

Our Core Values

At NAI Hallmark, our culture is the heartbeat of our success. We challenge each team member to let our Core Values guide daily interactions with clients, customers, and business partners :

  • Relationship Driven
  • Team Oriented
  • Constant Improvement
  • Integrity
  • Ambitious

If these values resonate with you, you’ll thrive here.

What You’ll Do

Primary Role

Serve as the onsite facilities support contact for a 3-story, 55,000 sq. ft. Corporate Headquarters, Monday–Friday, 8 : 00 a.m.–5 : 00 p.m.

Key Responsibilities

Operational & Onsite Support

  • Partner with day porters to track, order, and maintain supplies for restrooms, breakrooms, and café areas.
  • Work with on-site security to answer questions, schedule and escort vendors / visitors, and resolve coverage concerns.
  • Coordinate with corporate office managers, executives, and employees to resolve building-related requests and close work orders.
  • Collaborate with Facilities Manager and client HR on security protocols and emergency preparedness.

    • Work Order & Vendor Coordination

  • Serve as the primary administrator for Building Engines work order software : create, monitor, and close work orders; maintain accurate user and vendor data.
  • Work closely with the Lead Engineer to support client locations, ensuring timely resolutions and detailed communication updates.
  • Coordinate with vendors to obtain updates, secure bids, and support budgeting and project      planning.

    • Reporting & Documentation

  • Maintain accurate vendor contracts and tenant insurance certificates.
  • Use Building Engines reporting tools to draft monthly facility management reports for review and client delivery.
  • Assist with compiling construction management invoices and preparing monthly billing calculations.

    • Projects & Additional Duties

  • Support opening / closing of client locations and participate in on-site project work as needed.
  • Conduct branch surveys and contribute to work order process improvements.
  • Tackle ad-hoc projects assigned by the Facilities Management Team or client.

    • What You Bring

    While requirements can be tailored, candidates who excel in this role typically demonstrate :

  • Strong organizational skills and attention to detail
  • Excellent communication and customer service abilities
  • Ability to manage multiple workflows and prioritize effectively
  • Comfort working both independently and collaboratively
  • Familiarity with facilities management, vendor coordination, or building operations (a plus)
  • Experience with work order management systems (Building Engines experience is preferred but not required)

    • Why Join NAI Hallmark?

    You’ll be part of a trusted, team-oriented environment where your contributions directly impact client satisfaction and operational excellence. Our commitment to growth, integrity, and strong relationships makes NAI Hallmark a place where driven professionals can build a meaningful career.

    Ready to Apply?

    If you’re ambitious, service-focused, and excited to work in a dynamic facilities environment, we’d love to hear from you.

    Requirements :

    Qualifications and Competencies

  • Associate degree or equivalent.
  • 2-4 years of related experience required, with project management experience preferred.
  • Proven experience working with executives and senior managers.
  • Ability to determine and set priorities.
  • Excellent analytical and decision-making skills to make appropriate decisions when solving critical problems and accomplishing objectives.
  • Excellent PC software skills for analysis, audit, reports, and presentations with proficiency in Microsoft Office programs.
  • Ability to be influential and establish positive working relationships across the organization.

    • Benefits and Perks :

  • Access to health, vision, dental, and disability insurance
  • 401(k) with both Traditional and Roth options
  • Competitive PTO policy

    • PI282cead266b8-25405-39075724

    Create a job alert for this search

    Coordinator • Jacksonville, FL, US

    Related jobs
    • Promoted
    Patient Coordinator

    Patient Coordinator

    Aspen DentalJacksonville, FL, US
    Full-time
    Patient Experience Coordinator.At Aspen Dental, we put You first, offering the security and job stability that comes with working with a world-class dental service organization (DSO).Our best-in-cl...Show moreLast updated: 30+ days ago
    • Promoted
    Residential HVAC Installer

    Residential HVAC Installer

    One Hour Heating and Air ConditioningAtlantic Beach, FL, US
    Full-time
    One Hour Heating & Air Conditioning is Hiring HVAC Installers!.Advance Your Career — Earn $75K–$100K+ Annually.Generous Paid Time Off (PTO) & Paid Holidays.Career Growth & D...Show moreLast updated: 30+ days ago
    • Promoted
    Fitness Attendant Support Staff - Part Time - Must be 18 Years Old

    Fitness Attendant Support Staff - Part Time - Must be 18 Years Old

    Sawgrass Country ClubPonte Vedra Beach, FL, US
    Part-time
    Sawgrass Country Club is hiring a part-time Fitness Support Staff member.Greet members and have them sign in upon arrival. Answer Fitness Center telephone, as needed.Organize facility equipment on t...Show moreLast updated: 17 days ago
    • Promoted
    Gas Operations Supervisor

    Gas Operations Supervisor

    Chesapeake Utilities CorporationFernandina Beach, FL, United States
    Full-time
    Supervises, organizes, plans, and coordinates the daily operational activities within assigned areas.Ensures efficient and reliable operations while maintaining compliance with all safety standards...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Part-Time Housekeeper Walk In Interviews Tuesday Thursday

    Part-Time Housekeeper Walk In Interviews Tuesday Thursday

    Hilton Grand VacationsSaint Augustine, FL, US
    Full-time +1
    Part-Time Housekeeper Walk In Interviews Tuesday Thursday.Hilton Grand Vacations is committed to putting people first.That's why our benefits plan starts when you do. But that's just the beginning...Show moreLast updated: 5 hours ago
    Sales Coordinator

    Sales Coordinator

    Crestline Hotels and ResortsJacksonville, Florida, United States, 32218
    Full-time
    We are looking for an enthusiastic.Hyatt Place Jacksonville Airport!.Executing the non-selling functions of the department to allow sales staff maximum time for soliciting and securing additional b...Show moreLast updated: 30+ days ago
    Estimating Coordinator

    Estimating Coordinator

    United Land ServicesJacksonville, Florida, United States
    Full-time
    Quick Apply
    United Land Services (ULS) is a leading full-service landscaping company offering a complete range of commercial landscape installation and maintenance services. We handle projects of all sizes from...Show moreLast updated: 14 days ago
    • Promoted
    Senior Facilities Manager

    Senior Facilities Manager

    Advantus Corp.Jacksonville, FL, US
    Full-time
    Reporting to the VP, Shared Services, the Senior Facilities Manager is responsible for managing all warehouse & distribution center activities at all locations in ultimate support of customer o...Show moreLast updated: 30+ days ago
    • Promoted
    OPS DJJ OPERATIONS COORDINATOR - 80900043

    OPS DJJ OPERATIONS COORDINATOR - 80900043

    Florida StaffingJacksonville, FL, US
    Full-time
    Location : 2055 Reyko Road Building 4700, Jacksonville, FL 32256.Contact Person : Heather Adelstein (850) 717-2424 or LaTonya Hill (850) 717-2433. Conducts routine observations through on-site visits;...Show moreLast updated: 1 day ago
    • Promoted
    Preventative Maintenance Rooms

    Preventative Maintenance Rooms

    Marriott InternationalJacksonville Beach, FL, US
    Full-time
    Perform scheduled preventative maintenance in guest rooms, meeting rooms, and / or public spaces as required, including flipping / inspecting mattresses, box springs and assembling bed frames, vacuumin...Show moreLast updated: 3 days ago
    • Promoted
    • New!
    WAF COORDINATOR

    WAF COORDINATOR

    East Coast Repair And Fabrication, LLCJacksonville, FL, United States
    Full-time
    JOB TITLE .WAF COORDINATOR .LOCATION .FLORIDA - JACKSONVILLE, FL 32206 US (Primary).JOB TYPE .JOB CLASSIFICATIO...Show moreLast updated: 5 hours ago
    • Promoted
    Low Voltage Cable Technician - Middleburg

    Low Voltage Cable Technician - Middleburg

    Network Cabling ServicesMiddleburg, FL, US
    Full-time
    We are seeking Low Voltage Cable Technicians to become an integral part of our team!.Perform tasks per BICSI, local and customer standards. Provide daily / weekly reports as required.Typical working h...Show moreLast updated: 30+ days ago
    • Promoted
    Guest Environment Expert

    Guest Environment Expert

    Florida StaffingFernandina Beach, FL, US
    Full-time
    Housekeeping & Laundry Position At The Ritz-Carlton Amelia Island.Our jobs aren't just about giving guests a clean room and a freshly made bed. Instead, we want to build an experience that is memora...Show moreLast updated: 1 day ago
    Warehouse & Facilities Technician

    Warehouse & Facilities Technician

    IQ FiberJacksonville, FL, US
    Full-time
    Quick Apply
    A Smarter Career Choice Because the internet is now the heartbeat of our homes and an essential tool for business, it should run without interruption or stress. IQ Fiber was created to offer 100% fi...Show moreLast updated: 30+ days ago
    • Promoted
    Bereavement Coordinator - Hospice

    Bereavement Coordinator - Hospice

    BrightSpring Health ServicesSt. Augustine, FL, United States
    Full-time
    Bereavement Coordinator - Hospice.US-FL-ORANGE PARK | US-FL-DELAND | US-FL-PALATKA | US-FL-SAINT AUGUSTINE | US-FL-JACKSONVILLE. Schedule : Monday - Friday 8a-5p, with Occasional weekends and evening...Show moreLast updated: 4 days ago
    • Promoted
    • New!
    House Assistant

    House Assistant

    LibelluleAmelia Island, FL, US
    Full-time
    House Assistant Wanted! Family seeking full time house assistant to care for their home and pets in Amelia Island.Typical day is 9am-7 : 30pm But must be flexible on shift times and able to work 5-6 ...Show moreLast updated: 18 hours ago
    • Promoted
    • New!
    Seasonal Pet Playtime Coordinator - Bartram

    Seasonal Pet Playtime Coordinator - Bartram

    Pet Paradise ResortJacksonville, FL, United States
    Full-time +1
    Pet Paradise is looking for individuals with a passion for pets to organize and manage daytime play groups at our Bartram resort location. You will be eligible to apply for : .Unleashed Leadership Aca...Show moreLast updated: 4 hours ago
    Mission Coordinator

    Mission Coordinator

    Sayres DefenseJacksonville, FL, USA
    Full-time
    Quick Apply
    The Mission Coordinator is responsible for managing and supporting the full lifecycle of mission planning and coordination activities. This role ensures seamless integration between training assets,...Show moreLast updated: 30+ days ago